Procurement Support Specialist

Overview

Procurement Support Specialist

Reporting to the Director of Procurement, the Procurement Support Specialist is responsible for procuring supplies, equipment, and services needed by the company. This role manages the end-to-end procurement process to ensure necessary materials are available in a timely and cost-effective manner while maintaining quality standards.

The ideal candidate will bring familiarity with medical aesthetic products and services, supporting the operations and support team in driving cost savings across a dermatology and aesthetic practice environment.

This is a remote position, but to be considered, candidates must live in one of the following states:

Responsibilities

• Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items.
• Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy‑based devices, and professional skincare lines.
• Utilize and maintain expertise in the Procure to Pay system.
• Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing.
• Address supplier and product‑related issues, including delays, product recalls, cold‑chain concerns, and quality issues.
• Implement new procurement systems and processes.
• Promote a culture of procurement accuracy and process compliance.
• Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA.
• Develop procurement KPIs and exception‑based reporting to ensure accurate procurement information.
• Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles.
• Support monthly and annual KPI reporting and non‑labor expense management initiatives.
• Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions.
• Familiarity with medical aesthetic products, services, and key vendors preferred.
• Proficiency in spreadsheets and data analysis.
• Understanding of risk management principles, including cold‑chain and controlled substance compliance.
• 2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred.
• Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus~
• Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus~
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

Prolonged periods of sitting at a desk and working on a computer.

Benefits

Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits:

• Medical, Dental & Vision insurance – effective 1st of the month after date of start
• Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1st of the month following date of hire
• Company provided Basic Life/AD&D insurance
• Paid holidays
• Retirement Savings account
• Employee discount on cosmetic services and products