Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Facilities Coordinator

Busy Bees North America

Location: Dallas Fort-Worth (Hybrid)

Job Type: Full-Time

About BrightPath Kids / Busy Bees

BrightPath Kids, part of the Busy Bees global family, operates childcare centers across the United States and Canada. We are committed to providing exceptional early childhood education in safe, nurturing environments and giving children the best start in life. We are equally committed to creating a workplace where employees feel valued, supported, and empowered to make a meaningful impact every day.

Job Summary:

Under the supervision of the Director of Facilities , the Facilities Coordinator performs project, administrative, and system-support duties to ensure the smooth and professional operation of the Facilities Department. This role blends administrative precision with real-world facilities awareness and plays a critical part in ensuring centers across 11 operating states are maintained appropriately, efficiently, and with exceptional customer service.

Key Responsibilities & Job Duties

(Include but not limited to.)

Facilities Support & Coordination
  • Provide excellent support to managers and field technicians across all brands and regions.
  • Facilitate a team-based approach, coordinating across departments to complete projects and tasks.
  • Collaborate with external vendors (HVAC, landscaping, waste management, fire protection, utilities, painters, pest control, etc.) and manage work order requests for assigned locations.
  • Coordinate and maintain workflow logs, ensuring tasks are completed accurately and on time by the facilities/maintenance team.
  • Work with the Director to verify billing, track department budgets, and partner with Accounts Payable to ensure timely payments and reconciliation.
  • Manage and review all field technician credit card receipts for proper tracking and allocation.
  • Coordinate and organize meetings as required.
  • Serve as liaison between Location Directors, Executive Office Staff, Facilities Team, and Vendors to ensure timely resolution of issues.
  • Maintain vendor files including contracts, proposals, work statements, W9s, and COIs.
HubSpot Helpdesk Ticket Administration
  • Monitor the Ask Support ticket queue throughout the business day, claiming unassigned tickets and owning them through resolution.
  • Triage incoming tickets across all four intake channels - Ask Support AI assistant, email, phone, and walk-up - ensuring correct departmental routing and reclassification when needed.
  • Validate ticket completeness before work begins, following up with requesters when additional detail is required.
  • Resolve first-line requests using documented procedures; escalate to department owners when requests fall outside guidance or require approval.
  • Handle sensitive tickets in accordance with confidentiality and access restrictions; route safeguarding-related matters to the designated reporting channel rather than processing them in the ticket system.
  • Maintain ticket hygiene: accurate status, priority, timely progression, and clear resolution notes that support future reference.
  • Identify recurring or high-volume request types and recommend documentation updates to improve AI assistant auto-resolution.
  • Support reporting on ticket volume, resolution time, and department distribution; flag emerging trends to the Shared Services Lead.
CAFM Administration
  • Serve as day-to-day system owner for the Expansive CAFM platform, maintaining data accuracy across sites, assets, and work orders.
  • Raise, assign, and track reactive work orders through completion, following up on overdue items and keeping requesters informed.
  • Maintain the asset register, including additions, disposals, location changes, warranties, and service information.
  • Administer planned and preventive maintenance schedules, ensuring recurring tasks generate correctly and are completed on time.
  • Manage contractor records, including insurance, compliance documentation, and certification verification prior to authorizing work.
Why Join BrightPath?

At BrightPath, you'll have the opportunity to make a meaningful impact while helping build the workforce that supports thousands of children and families every day.

We offer:
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and company holidays
  • Professional development and leadership growth opportunities
  • Collaborative, supportive leadership team
  • Apply
  • View All Jobs
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Facilities Coordinator in Dallas, TX vacancy
  •  ...Job Description: Ryan Companies is hiring for a Facility Coordinator in Coupland, TX. The Facility Coordinator supports all facets of integrated facility management including the facility operations, maintenance, logistics, employee services and fire, life and safety... 
    Suggested
    Temporary work
    Work at office
    Local area
    Flexible hours

    Ryan Companies US

    Dallas, TX
    19 hours ago
  •  ...Dallas, TX Full time R-095859 Job Title Facilities Coordinator I Agency Texas A&M Agrilife Research Department Dallas Proposed Minimum Salary Commensurate Job Location Dallas, Texas Job Type Staff Job Description About Texas... 
    Suggested
    Full time
    Work at office

    Texas A&M

    Dallas, TX
    3 days ago
  • $19 - $22 per hour

     ...Facilities Coordinator Reports to: Director of Facilities Location: 1603 Court Street Syracuse, NY 13210  Pay Rate: $19-$22 Schedule: Monday-Friday: 7:00 a.m. – 3:00 p.m.  The people we care for come from all walks of life, and so do we. We strive... 
    Suggested
    Work at office
    Monday to Friday

    AccessCNY

    Syracuse, NY
    5 days ago
  •  ...Facilities Manager Overseer all activities inside a building, making sure that health and safety standards are met and arranging for...  ...Responsible for visitor(s) screening, notification and verification. Coordinate's maintenance requests. Ensures problems are resolved quickly.... 
    Suggested
    For contractors
    Work at office
    Flexible hours

    Trillium Engineering LLC

    Dallas, TX
    5 days ago
  •  ...building systems, common areas, and tenant service requests run smoothly under the direction of operations management. The Facilities Coordinator assists with vendor and contractor coordination, process compliance, general facilities delegation and coordination, supervision... 
    Suggested
    For contractors
    Seasonal work
    Work at office
    Shift work
    Night shift

    Pyramid Management Group

    Syracuse, NY
    18 days ago
  • $30 - $35 per hour

     ...Job Description Job Description Job Title: Facilities Coordinator Location (city, state): DFW, Texas Work Schedule: M – F, 8 – 5 Type of Employment: Direct Hire Compensation: $30/hr - $35/hr Industry: Healthcare Benefits: This position is eligible... 

    Addison Group

    Dallas, TX
    4 days ago
  •  ...simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific,...  ...Instagram, and YouTube.  Job Description: The Front Desk Coordinator serves as the first point of contact for visitors, clients,... 
    Full time
    Temporary work
    Part time
    Work at office
    Worldwide
    Monday to Friday

    Shield AI

    Dallas, TX
    3 days ago
  •  ...have a place for you on one of our many teams, all dedicated to facilities management for some of your favorite retail, grocery,...  ...differences. Vixxo is seeking a full-time Senior Facilities Coordinator to be based in our Dallas, TX office. THE ROLE The Senior Facilities... 
    Full time
    Contract work
    For contractors
    Work at office

    VIXXO

    Dallas, TX
    5 days ago
  • $23.56 - $34.13 per hour

     ...resolve issues. Assist with conference room setups and minor facilities tasks. Support scheduled and ad hoc projects. Maintain...  ...effectively with colleagues, vendors, and management to ensure proper coordination of tasks. The Office Services Associate will be working with... 
    Hourly pay
    Full time
    Work at office
    Home office
    Flexible hours

    Cetera Financial Group

    Dallas, TX
    2 days ago
  • Receives, reviews, and routes Facilities Service Requests. Maintains expenditure and departmental related records. Schedules and coordinates various site services. Performs facilities departmental secretarial functions and other support activities. Duties Receives and... 
    Contract work
    For contractors

    US Tech Solutions

    Irving, TX
    4 days ago
  • The Bair Foundationis an Equal Opportunity Employer. Harbor Properties is looking for a FACILITIES COORDINATOR ! Harbor Properties has been redefining the role of landlord since 1999. It’s where choice properties and great people come together with traditional values and... 
    Contract work
    For contractors
    Work at office

    Bobit Business Media

    Garland, TX
    4 days ago
  •  ...horsepower to deliver outcomes that endure. The Position We are seeking a proactive and enthusiastic FM Coordinator to support the day-to-day operations of our Facilities Management team. This role is responsible for assisting with general FM duties, supporting workplace... 
    For contractors
    Work at office
    Local area

    NorthMark Strategies

    Irving, TX
    5 days ago
  • Job Title: Facilities Coordinator I - Agency: Texas A&M AgriLife Research Department, Dallas, Texas. About Texas A&M AgriLife The Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service, Texas A&M AgriLife... 

    Texas A&M University

    Dallas, TX
    6 days ago
  •  ...Employer Learn more about these and other UTSW employee benefits! JOB SUMMARY UT Southwestern is seeking a skilled Facilities Building Services Coordinator to support the maintenance and operation of campus facilities. We are looking for someone with a minimum of six (6... 
    Full time
    Work experience placement
    Monday to Friday
    Shift work
    Weekend work

    University of Texas Southwestern Medical Center

    Dallas, TX
    6 days ago
  • Jones Lang LaSalle (JLL) in Addison, TX is seeking a Facilities Coordinator 2 to independently manage work order flows, coordinate repairs, and oversee complex events at a client site. The role emphasizes proactive problem-solving, adherence to contract requirements, and... 
    Contract work

    US AMR-Jones Lang LaSalle Americas, Inc.

    Addison, TX
    5 days ago
  • A financial services company in Dallas is seeking a Sr. Office Services Associate to enhance operational efficiency. The ideal candidate will manage vendor relations, budgeting, and office supplies while ensuring exceptional customer service. Requirements include a high...
    Work at office

    Cetera Financial Group

    Dallas, TX
    2 days ago
  • Trillium Engineering seeks a facilities manager to oversee all activities inside a building in Dallas, Texas. This role ensures that health and safety standards are met while coordinating maintenance requests and managing various facility programs. The ideal candidate... 

    Trillium Engineering

    Dallas, TX
    3 days ago
  • $90.5k - $135.5k

     ...into insights, models, and actions that make healthcare more personalized, predictive, and precise. Description As the REWS Facilities Coordinator, you will be responsible for day to day operations and management of the physical office and implementor of all REWS global... 
    Full time
    Work at office

    verily

    Dallas, TX
    5 days ago
  •  ...Contracting is a highly respected general contractor specializing exclusively in the construction of water and wastewater treatment facilities and infrastructure. They redefine the construction landscape with every project they undertake. As a Project Manager , you will... 
    For contractors

    TrueNorth Talent Group LLC

    Dallas, TX
    25 days ago
  • $107.16k - $226.32k

    At KPMG, you can become an integral part of a dynamic team at one of the worlds top tax firms. Enjoy a collaborative, future-forward culture that empowers your success. Work with KPMGs extensive network of specialists; enjoy access to our Ignition Centers, where deep industry...
    Full time
    Local area

    KPMG

    Dallas, TX
    9 days ago
  •  ...Facilities Management Director Career OpportunityAcknowledged and Appreciated for your expertise in Facility Management Are you an experienced...  ...as the safety officer in charge of compliance. Coordinating and overseeing preventive and corrective maintenance programs... 
    Full time
    Part time
    Local area
    Flexible hours
    Night shift
    Weekend work
    Day shift
    Afternoon shift
    Weekday work

    Aya Healthcare

    Dallas, TX
    2 days ago
  •  ..., and low-cost energy. Our fully operational 5GW solar module facility in Wilmer, Texas, can manufacture more than 20,000 modules every...  ...specialists, directing technician work, planning work, coordinating work with production, approving technician time and managing technician... 
    Full time
    For contractors
    Work at office
    Immediate start
    Shift work
    Night shift

    T1 Energy Inc.

    Dallas, TX
    1 day ago
  •  ...Facilities SupervisorThe Dallas Innovation Center represents a significant investment for the company, and it is important that it has...  ...to provide support & liaise with all teams using the site. Coordination of all site maintenance issues in order to ensure its smooth... 
    For contractors
    For subcontractor

    Mindlance

    Irving, TX
    5 days ago
  • Dominium is helping tackle the affordable housing crisis – and we’re looking for motivated candidates to join our team and advance our mission. With offices in Atlanta, Dallas, Phoenix and Minneapolis, Dominium is one of the nation’s most respected and innovative affordable...
    Full time
    Temporary work
    Local area
    Flexible hours

    Dominium Management Services, LLC

    Dallas, TX
    1 day ago
  •  ...Manager of FacilitiesThe Facilities Manager reports to the Chief Experience Officer (CXO) and is responsible for all aspects of campus...  ..., inspecting facilities to meet safety regulations and coordinating renovations and updates.Maintaining day-to-day operations of... 
    Work at office

    St Philip's School and Community Center

    Dallas, TX
    7 hours ago
  •  ...Facilities Manager Job Duties: Oversees building and grounds maintenance. Operates and maintains custodial functions. Ensures security and emergency preparedness procedures are implemented properly. Ensures that the facility is clean and maintained according... 
    For contractors

    TradeJobsWorkforce

    Dallas, TX
    3 days ago
  •  ...We’re partnering with a growing retailer with 30+ locations to hire a  Facilities Manager  who will oversee facilities operations across a national portfolio of retail stores and corporate offices.   This person will be responsible for both day-to-day maintenance... 
    Local area

    MRINetwork

    Dallas, TX
    4 days ago
  •  ...Facilities Manager Founded in 1926, Highland Park Presbyterian Church exists to lead all generations to become transformed followers...  ...maintenance of HVAC, electrical, plumbing, and safety systems, and coordinate repairs with vendors to ensure facilities remain fully... 
    Contract work
    Work at office
    Immediate start

    Highland Park Presbyterian Church

    Dallas, TX
    3 days ago
  •  ...in-network medical expenses. What you WILL DO: As a Facilities Manager , you will oversee the daily operations, maintenance,...  ...of all buildings, grounds, and facility systems. You will coordinate repair projects, manage service contracts, supervise facility... 
    Temporary work
    Flexible hours

    LBU Community Clinic

    Dallas, TX
    5 days ago
  •  ...Facilities ManagerFounded in 1926, Highland Park Presbyterian Church exists to lead all generations to become transformed followers of...  ...maintenance of HVAC, electrical, plumbing, and safety systems, and coordinate repairs with vendors to ensure facilities remain fully... 
    Contract work
    Work at office
    Immediate start

    Highland Park Presbyterian Church

    Dallas, TX
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Facilities Coordinator. Be the first to apply!