Executive Assistant & Board Support

Executive Assistant & Board Support The Utah Governor’s Office of Economic Development (GOED) seeks a talented Executive Assistant to provide administrative support to the State Housing Coordinator and other directors within the Housing Division. The Executive Assistant will also act as a Board Support Assistant, providing administrative support to the Affordable Housing Infrastructure Grant Board, the State Housing Infrastructure Partnership Board, and the State Housing Infrastructure Loan Board. This role focuses on managing day‑to‑day operations, board coordination and documentation, travel management, and overall coordination for the Housing Division management team. Position Details & Commitment Salary – $35.00 - $45.00/hr Work Format – In‑Person (Salt Lake City, UT) Schedule Code – AC – Employees in Offices of Elected Officials Background Check Required – Must successfully pass a criminal history check. Application Deadline – 6:00 PM (MDT) on June 1, 2026 Key Responsibilities Administrative Support — Provide general administrative support, including calendar management, meeting scheduling, travel arrangements, and financial reimbursements. Support in‑person and virtual meetings and events. Financial Coordination — Receive and process requests for payment to partner entities, gather approvals, code and submit invoices to the finance team, manage a purchasing card, and follow all purchasing and finance rules. Team Coordination — Assist the executive team in coordinating meetings, creating agendas, taking minutes, noting follow‑up and to‑do items, and covering other duties as assigned. Travel Management — Act as the department’s lead travel coordinator by training and supporting team travel coordinators, handling executive travel authorizations, reimbursements, and group gatherings. Relationship Building — Foster relationships with other GOEO teams, state agencies, business and community partners. General Office Support — Coordinate with other office admins to support office‑wide events, inventory management, state surplus, and any projects that require additional support. Board Support — Organize board meetings, record minutes, and manage public notices in compliance with Utah’s Open and Public Meetings Act. The Ideal Candidate Qualifications At least two years of professional or similar office experience Experience providing support to a board Flexibility and adaptability in a fast‑paced environment Strong verbal and written communication skills Proficiency in Google Apps and Microsoft Office Suite Event management experience preferred Experience with Google Calendar, Google Meet, and Zoom Quick study of internal systems, including Salesforce, Concur, and Basecamp Strong attention to detail Excellent time management, organizational, prioritization, and multitasking skills Friendly and collaborative personality Benefits The State of Utah offers a highly competitive benefits package. EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io. #J-18808-Ljbffr State of Utah