Office Operations Specialist

Culture You’ll Love. Impact You’ll Be Proud Of. Work somewhere that takes great care of you while you do great things for others. We’re a physician-led IV hydration company changing long-term-care patients’ lives. Why? Because dehydration is a wide-spread issue among the elderly, causing highly preventable suffering and decline. W e ’ r o n a m i s s i o n t o p r o p e r l y h y d r a t e e v e r y p a t i e n t i n l o n g - t e r m c a r e , s o t h e y c a n g e t h e a l t h i e , a g e g r a c e f u l l , a n d e n j o y l i f e m o r e . Why Vitaline? Because we care. a lot. We’re driven by making people’s lives better. That goes for our patients – and for every team member. That’s why we strive for a workplace where mutual respect and active support keep our employees thriving personally and professionally. And why we’re passionate about recognizing, celebrating, and amplifying the diverse strengths and talents of our team. We're excited about these updates and remain committed to supporting the health, well-being, and financial security of both our Vitaline full-time employees and their families. PREMIER HEALTH INSURANCE Vitaline Benefits for 2026 include 4 Medical Plan options with prestigious Blue Cross and Blue Shield, Vitaline absorbed all increases, so there are no increases to the employee premiums! PRINCIPAL DENTAL & VISION INSURANCE We're continuing to use Principal for our dental & vision coverage; employees will receive insurance cards to present at both their dentist and eye doctor appointments. LIFE INSURANCE COVERAGE All full-time employees will be provided with a complimentary $50,000 Life Insurance Policy to ensure peace of mind for your loved ones. ACCELERATED ELIGIBILITY The waiting period for health insurance coverage eligibility is just 30 days! You can now enroll in the Dript 401(k) Program after just 90 days of employment. Insurance benefits We’ve got you more than covered At Vitaline, insurance benefits include: Blue Cross/Blue Shield PPO, POS, or HMO options Vision and dental insurance Voluntary short-term or long-term disability insurance 02 Transparency We get real with each other and ourselves. 03 Persistance The word “No” is just a bridge to our next “Yes.” 04 Self-Improvement Growing individuals equals growing business. 05 Humility We seek to understand first, and be understood second. Position: Office Operations Specialist Location: Lincolnwood, IL Remote Status: On-Site Job Id: 226 # of Openings: 1 Office Operations Specialist – Lincolnwood, IL Part-Time | Onsite | $20-$24 per hour Approximately 25-30 hours per week Vitaline Clinical Hydration Solutions is a rapidly growing, compliance-focused healthcare organization dedicated to improving patient outcomes through innovative clinical services. We are seeking a highly organized and people-focused Office Operations Specialist to support the day-to-day operations of our corporate headquarters while creating exceptional employee and guest experience. This is an excellent opportunity for a proactive professional who enjoys wearing many hats, thrives in a collaborative environment, and takes pride in keeping an office running efficiently. Why You'll Love Working Here Paid Time Off Employee Wellness Initiatives Professional Development Opportunities Collaborative and Supportive Team Environment About the Role The Office Operations Specialist serves as the operational hub of our headquarters, ensuring daily office functions run smoothly while supporting workplace organization, employee engagement, and administrative operations. This role works closely with leadership and multiple departments to maintain an efficient, welcoming, and well-organized office environment. Key Responsibilities Coordinate day-to-day office operations and administrative activities Serve as the primary point of contact for visitors, vendors, deliveries, and general office inquiries Manage office, kitchen, and supply inventory and coordinate vendor relationships Process employee expense reports and travel reimbursements Create and maintain forms and documents using JotForm and DocuSign Coordinate new hire workstation setup and office onboarding logistics Support employee engagement initiatives, wellness programs, and office events Design employee communications and recognition materials using Canva Assist with internal communications and administrative projects Provide administrative support to leadership and Human Resources as needed Perform other related duties consistent with the role Qualifications 2+ years of experience in office administration, office coordination, or workplace operations Excellent organizational and time management skills Strong customer service and interpersonal skills Outstanding written and verbal communication skills Ability to prioritize multiple responsibilities in a fast-paced environment Proficiency with Microsoft Office, including Outlook, Word, and Excel Experience with Canva, Expensify, DocuSign, or similar platforms preferred Education Associate's degree preferred, or an equivalent combination of education, training, and professional experience. Why Join Vitaline Clinical Hydration Solutions? Vitaline offers a collaborative, mission-driven environment where every team member plays an important role in our success. As our Office Operations Specialist, you'll help create an organized, welcoming workplace while supporting the employees and leaders who make our mission possible. We are proud to be an equal opportunity employer. #J-18808-Ljbffr