Strategy and Research Project Coordinator (Temporary Leave Coverage)

Organizational Summary

Data & Society is an independent nonprofit research organization studying the social implications of data-centric technologies and automation. We recognize that the same innovative technologies that may benefit society can also be abused to invade privacy, provide new tools of discrimination, foreclose opportunity, and harm individuals and communities. Through original research and inclusive engagement, we work to ensure that empirical evidence and respect for human dignity guide how technology is developed and governed.

About The Role

Data & Society is seeking a temporary, full-time Strategy and Research Project Coordinator (Temporary Leave Coverage) who will provide project coordination and administrative support to advance organizational priorities during a temporary employee leave of absence.

The Strategy and Research Project Coordinator (Temporary Leave Coverage) operates under the direction of the Managing Director, Strategy & Engagement, who determines project priorities and ensures alignment with organizational needs. This role serves as a key organizational resource for project coordination, ensuring stakeholders are informed, and action items and deliverables remain on track, in support of a future where people, not technology, come first.

This fully remote position is expected to last approximately 6 months, to provide coverage during a temporary leave of absence.

Primary Responsibilities

Cross‑Functional Project Coordination

• Provide cross‑functional project coordination across assigned projects by maintaining project tools, processes, and documentation, scheduling and facilitating meetings, tracking action items, and supporting timely progress on deliverables;
• Coordinate biweekly Senior Leadership Team (SLT) meetings and provide executive support, including bringing together agendas, sending background materials, and lining up topics for future meetings;
• Additional cross functional responsibilities may be assigned based on organizational needs and priorities, and as capacity allows.

Strategy and Engagement Team, Project Coordination

• Support the planning and coordination of strategy meetings, inclusive of quarterly organizational planning, and monthly cross-team strategy meetings;
• Coordinate activities and communications related to Strategic Impact Plans and the implementation of project goals;
• Maintain the Strategy and Engagement information infrastructure, ensuring the tools, calendars, and documentation are consistently updated to reflect up to date information about D&S hosted events and external conferences.

Research Management, Project Coordination

• Maintain the central publication tracker with progress and release dates for all research, policy, and Points blog streams whereby work is published, communicated and documented, coordinating with Policy and Comms as necessary;
• Coordinate the pipeline process by scheduling and facilitating key pipeline checkpoints;
• Support the Director of Research and Associate Director of Research to convene monthly research team meetings, including assembling agendas, sending background materials, and coordinating Strategy and Policy attendance as needed;
• Support Research Management information‑sharing practices and infrastructure; maintaining consistent document organization;
• Facilitate cross-team information flow, as directed, to ensure that Strategy, Comms, Policy, and Operations are fully informed as to Research team activities and developments.

Executive/Administrative Support

• Provide administrative and logistical support to Senior Leadership Team members, including coordinating schedules and travel, managing conference registrations, handling expense reporting, supporting meeting preparation, and providing other project-related administrative support as needed;
• Support staff meeting coordination in close collaboration with the Managing Director, Strategy & Engagement, Senior HR Manager, and Chief Operating Officer & Chief Financial Officer, including coordinating and confirming speakers and participants, collecting and distributing meeting materials, taking notes, and tracking follow-up action items.

Skills & Qualifications

Required qualifications

• Strong internal communications skills, both written and verbal;
• Strong analytical, quantitative, and problem-solving skills;
• Attention to detail and strong organizational skills;
• Effective cross team communication, active listening, and collaboration skills;
• Experience managing multi-stage organizational projects across a range of stakeholders;
• Intermediate to advanced proficiency in Microsoft Office, Google Suite, and workflow and project management tools;
• Ability to explain complex systems and make work presentations to internal groups;
• Experience providing administrative or executive support to senior leaders preferred;
• Three to five years of project coordination experience, administrative or executive support experience, or related experience.

To apply, please submit the following items . Applications will be reviewed on a rolling basis and accepted until the position is filled :

1. A cover letter explaining your interest in this role and why you would be a good fit for this position.
2. A current resume.
3. Final round candidates will be asked to provide the names, affiliations, and contact information for three (3) references. Only candidates who reach the final round of interviews may have their references contacted.

Please feel free to contact us at View email address on aiapply.co with any questions about the role. Inquiries about the opportunity or process will not reflect negatively on your application.

Practical Considerations

1. Data & Society has committed to safety requirements to protect our staff from the COVID-19 pandemic. We require that prospective employees are fully vaccinated against COVID-19 before joining our organization. Please note that any reasonable accommodation request is not guaranteed to be approved, and we will comply with ADA-related requirements to evaluate the accommodation against business needs.
2. This is a full-time, temporary, remote position in the Strategy and Engagement team. The role is expected to last approximately 6 months from start date. Data & Society is based in New York City, and will for the foreseeable future operate as a Remote-First organization. The role may involve occasional onsite meetings in the future.
3. You must be living and authorized to work in the United States ; we are unable to sponsor visas.
4. The salary range for this role is $63,500- $76,500 commensurate with experience . This is a non-exempt position requiring a consistent 40 hours per week. This salary offer will include a generous benefits package including medical, dental, and vision insurance and access to a range of opt-in products and services including additional insurance and opportunity to participate in 401k retirement account management (employee funded) as well as paid time off and paid federal holidays.

The salary range for this position is noted within this job posting. Where a prospective employee or employee is compensated within this salary range is dependent upon, among other factors, actual compensation for current/former employees in the subject position; market considerations; budgetary considerations; tenure, and standing with the organization (applicable to current employees); as well as the employee’s/applicant’s overall qualifications: knowledge, skills, pertinent experience, and abilities. Data and Society Research Institute is an Equal Opportunity Employer.