Bilingual Office Coordinator/Receptionist

Office Assistant

Position Overview

Pay Range: $16.00 $18.00 per hour

Location: Houston, TX (Zip Code: 77040)

Schedule: Monday Friday, 8:00 AM 5:00 PM

Status: Temp-to-Hire

What You Will Accomplish

• Serve as the first point of contact for the office by welcoming visitors, answering and directing phone calls, managing front-door coverage, and responding to general inquiries.
• Manage incoming and outgoing mail and shipments (FedEx, UPS, USPS), including receiving, sorting, distributing, tracking, and supporting mail scanning, certified mailings, and mail merges.
• Prepare, print, copy, and maintain reports, correspondence, and other business documents to support daily operations.
• Process procurement card (PCard) request forms, business card orders, and certificates of insurance (COIs), and reconcile office-related PCard expenses with timely receipt uploads and weekly expense submissions.
• Maintain organized administrative records such as training logs, supply inventories, phone lists, and employee milestone calendars.
• Oversee office supplies and shared spaces by stocking production areas, break rooms, restrooms, and housekeeping areas, and coordinating supply orders as needed.
• Ensure meeting rooms and common areas are clean, organized, and prepared for meetings, events, and daily office use.
• Support employee lifecycle needs by preparing workspaces for new hires and touchdown use, decommissioning departing employee workspaces, assisting with onboarding logistics, and maintaining employee lists.
• Coordinate on-site and off-site meetings, celebrations, and events in partnership with internal teams to support employee engagement and company culture.
• Assist with building access, office security, vendor coordination for maintenance and repairs, and help ensure office equipment remains operational.
• Provide administrative and logistical support as needed, supporting training documentation and logistics, assisting with equipment and rental management, and supporting sustainability, employee engagement, and our "Gives Back" initiatives.
• Maintain compliance with all applicable federal, Tribal, state, local, contractual, industry, and company requirements.
• Perform other related duties as assigned.

Experience and Qualifications for Success Required Qualifications

• High School Diploma or equivalent
• Two (2) years of previous experience in a similar role, including direct supervision of team members
• Strong computer skills with demonstrated proficiency with Microsoft Office applications including Word, Excel, Outlook, and Teams.

Preferred Qualifications

• Three (3) years of previous experience in a similar role, including direct supervision of team members
• Experience with the following software: Deltek Vision and SharePoint.
• Notary Public certification

Knowledge, Skills and Abilities

• Outstanding, service-oriented people skills.
• Demonstrated experience using independent decision making and business judgement.
• Excellent written and verbal communication, with the ability to represent the company externally and internally in a positive and professional manner.
• Ability to work independently, be proactive, solve problems, and take initiative; but also, be highly collaborative and team oriented.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.