Veterinary Receptionist / Client Service Representative

Job Description

Job Description

Fairmont Veterinary Hospital is seeking an outgoing Client Service Representative to serve as the welcoming face of our hospital.

In this fast-paced role, you will create exceptional client experiences, build trust through compassionate service, manage appointments and daily patient flow, handle multi-line phones and in-person interactions, process transactions, and support clients with essential information about our services.

What sets this role apart is the expectation of genuine veterinary knowledge — you'll be the first point of contact for clients navigating everything from routine wellness visits to urgent calls, and your ability to triage with confidence , explain preventative care clearly, and handle emotionally sensitive situations with empathy and professionalism will make a real difference in the lives of our clients and their pets.

Ideal candidates are friendly, detail-oriented, highly organized, and thrive in a team-focused environment. Prior veterinary experience or a strong baseline of medical knowledge is highly valued here — this is not a typical front desk role.

Schedule and compensation:

• Compensation: $14.50 - $16.00 per hour, for each hour worked
• This is a full-time or part-time position with a flexible schedule, Monday–Friday with one rotating Saturday every 4–6 weeks. No on-call or emergency hours.

Full-time Benefits Package*:

• Health package: Medical, dental, and vision insurance
• Life insurance and disability
• Employee Assistance Program (EAP)
• 401k - with company match beginning 2027
• Paid time off in accordance with site policy and applicable law
• Personal pet discount
• Uniform allowance

*Part-time team members may be eligible for limited benefits in accordance with company policy and state law

Minimum qualifications and skill set:

• 1+ years of experience in a customer service, reception, or client-facing role
• Previous veterinary or healthcare-related front desk experience strongly preferred
• Basic veterinary knowledge — understanding of common conditions, preventative care protocols, and appointment types — is a significant advantage in this role
• Proficiency in the following skills:
  • Ability to manage a multi-phone line system while assisting in-person clients
  • Experience working with veterinary practice management software, especially Pulse, preferred
  • Ability to provide compassionate, professional service to clients during both routine and emotionally sensitive situations
  • Strong organizational and time management skills
  • Experience scheduling appointments and coordinating calendars preferred
  • Ability to accurately process payments and maintain financial records
  • Positive attitude and willingness to collaborate with a team
  • Ability to remain calm, professional and solution-oriented during busy periods

Why choose Fairmont Veterinary Hospital?

Fairmont Veterinary Hospital, established in 1979, is a full-service small animal practice located in Fairmont, WV, with a long-standing reputation as a trusted provider of veterinary care in the community. Our hospital offers a comprehensive range of services — including digital X-rays, ultrasound, laser therapy, orthopedic and general surgery, dental care, and on-site laboratory testing — backed by an experienced team of veterinarians and support staff who are genuinely dedicated to treating every patient with the same care and compassion they'd give their own.

With a strong emphasis on preventative medicine, exceptional client education, and a collaborative team culture, Fairmont Veterinary Hospital is a place where your hospitality skills and veterinary knowledge will be valued equally — and where the work you do at the front desk truly matters.

Apply today — we look forward to hearing from you!

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*To determine specific pay Company will consider the following factors: the applicant’s education, training, or experience related to the job position, geographic location where the work is performed, and other relevant factors.

**During the process, you may request more information about compensation and benefits for your specific location where the work is performed. Where required under applicable law, WVP provides eligible employees with leave, and similar benefits programs, all in accordance with state and local law.

WVP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, genetic information, or any other protected characteristic under federal, state or local laws. WVP will consider qualified applicants with a criminal history, in a manner consistent with the requirements of applicable state and local laws. Qualified Applicants with disabilities are entitled to reasonable accommodations under applicable state and local law, and the Americans with Disabilities Act. Please contact People Operations, if you need assistance completing the application process.