Accounts Payable Representative

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations for a leading employer in Scranton, Pennsylvania. This role is ideal for someone who is organized, comfortable working with numbers, and confident handling invoice and payment activity with accuracy. The position plays an important part in maintaining reliable records, coordinating with internal teams, and ensuring vendor obligations are processed in a timely manner.

Responsibilities:

• Review vendor invoices and route them to the appropriate departments so they can be verified against purchase orders.

• Partner with receiving teams to confirm that goods have been delivered before invoices are approved for payment.

• Compare invoices, testing documents, and related records to ensure all supporting paperwork is complete and consistent.

• Record invoices and purchase order details in the company’s accounting system with a high level of accuracy.

• Prepare vendor payment summaries and submit documentation for internal approval prior to disbursement.

• Process scheduled payment runs, including checks and other approved vendor payments.

• Examine vendor statements, identify outstanding balances, and investigate discrepancies or overdue amounts.

• Respond to questions from suppliers and internal departments regarding invoice status, payment activity, and account details.

• Set up new vendor profiles in the system and maintain accurate supplier records.

• Manage petty cash and keep supporting documentation organized and up to date.

• Previous experience in accounts payable, accounts receivable, or a similar accounting support role.
• Working knowledge of bookkeeping practices and fundamental accounting principles.
• Proficiency with accounting systems, spreadsheets, word processing tools, databases, and internet-based applications.
• Ability to prepare and review financial information with strong accuracy and attention to detail.
• Confidence working with numerical data, data entry, and record maintenance tasks.
• High school diploma required; an associate degree or related certification is preferred.
• Strong verbal and written communication skills with the ability to collaborate effectively in a fast-paced team environment.
• Experience in the food or meat industry is helpful, along with a commitment to company, customer, and regulatory standards.