Office Administrator - Spanish/English Bilingual

Job Description

Job Description

At Gothic Landscape, we are about delivering extraordinary customer service, building authentic relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping company in the nation, we never forget why we do what we do… and who makes it all possible. Together, we create something unique that keeps on growing year after year.

THIS POSITION REQUIRES BILINGUAL ENGLISH/SPANISH SKILLS

* This is a full-time position and is based in Lake Elsinore, but will work in the Riverside location twice a week. This position is eligible for full time healthcare benefits & vacation.

Responsibilities of an Office Administrator will include, but not limited to:

• Analyzes and reconcile Month-end financial reports for 2 branches (Riverside & Lake Elsinore)
• Supervises and provides guidance to an Administrative Assistant
• Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution
• Handles New Hire Onboarding & provides Benefits information as needed for new hires and current staff as needed
• Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases
• Accounts Receivable collection and completes vendor statement reconciliations quarterly
• Answers all incoming calls to include vendor inquiries
• Handles/coordinates new employee on-boarding including completion of requisite employee forms
• Provides general office tasks as needed such as: filing, mail distribution, data entry, etc.

Are you the right fit for this role?

*Skills & experience that are necessary as an Office Administrator will include, but not limited to:

• 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
• Must be bilingual in Spanish & English (required) and able to work independently
• Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines
• Administrative experience with supervisory experience within the landscape or construction industries is highly preferred
• Proficient in MS Office - Specifically Word & Excel

Perks and pluses:

• Healthcare benefit program & 401K match program
• 9 paid holidays per year with paid vacation & sick leave
• Fun and fast-paced working environment with a great work-life balance
• Paid training/certification and career advancement
• Gothic’s company culture fosters growth, inspires longevity and rewards mutual loyalty

Pay Range:

• $28 - $30 per hour

Here at Gothic Landscape, we believe that your success is our success. The only thing missing is YOU. Apply Today!

OUR EEO POLICY

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, uniform service member and veteran status, marital status, pregnancy, age, national origin, ancestry, citizenship status, disability, protected medical condition, genetic information, sexual orientation, or any other protected status in accordance with all applicable federal, state, and local laws.