2026-27 Administrative Assistant III/High School Assistant Principal - Horizon HS

2026-27 Administrative Assistant III / High School Assistant Principal - Horizon HS Starting Date: Jul 20, 2026 Duration: 10 months (July 20, 2026 – June 4, 2027) Hours per day: 8 hours/day Grade: 17, Pay: $17.50/hour Employment type: Non‑interim, 8.0 hrs/day Job ID: 5802460 Job Categories: Support Staff > Administrative Assistant Purpose Statement The Administrative Assistant III provides confidential administrative and secretarial support to an assigned administrator, conveys information regarding department functions and procedures, and coordinates assigned projects and site activities. Essential Functions Compile confidential and non‑confidential data from multiple sources (e.g., calendars, budgets, inventories, timesheets) to prepare information for administrators. Maintain manual and electronic files, department budgets, and accounts—including accounting records, journal entries, substitute records, and ESP evaluation tracking—to provide up‑to‑date reference and audit trail. Order, distribute, and monitor supplies and merchandise to ensure demands are met and distributed correctly. Prepare reports, documents, and correspondence of confidential and non‑confidential nature (e.g., iVision reports, TES tracking, evaluations, work orders, school publications, employee absences) to document activities, provide written reference, and convey information. Reconcile account balances for assigned budget categories. Respond to inquiries from internal and external parties (staff, parents, students, visitors, public agencies) to provide information, facilitate communication, or give direction. Schedule activities such as appointments, AIMS testing, and interviews to support administrators and supervisors. Supervise assigned personnel as directed by the administrator to ensure department and individual performance objectives are met. Support assigned administrative and supervisory personnel with assistance on their functions and responsibilities. Other Functions Participate in meetings, workshops, or trainings (site committees, etc.), recording minutes and supporting attendees. Perform other related duties as assigned to ensure efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities Operate standard office equipment and Microsoft Office products, prepare and maintain accurate records, provide customer service, screen telephone calls, analyze budgets and data, and use relevant software applications. Perform basic math (fractions, percentages, ratios), read technical information, compose documents, facilitate discussions, and solve practical problems. Apply business telephone etiquette, office machinery usage, grammar, punctuation, recordkeeping practices, and knowledge of applicable codes, laws, rules, regulations, and policies. Schedule activities and meetings; gather and collate data; use basic job‑related equipment; work flexibly with diverse individuals and groups; identify issues and create action plans; adapt to changing priorities; maintain confidentiality; meet deadlines; set priorities; work as part of a team; manage frequent interruptions; demonstrate accuracy and attention to detail. Responsibilities Work under limited supervision using standardized practices, lead and coordinate others, and utilize resources from other work units when required. The role offers opportunities to impact the organization’s services. Work Environment Physical demands include occasional lifting, carrying, pushing, pulling, stooping, kneeling, crouching, crawling, and fine finger dexterity. Typical job requires 85% sitting, 10% walking, and 5% standing in a clean, healthy environment. Experience Job‑related experience with increasing levels of responsibility is desired. Education High‑school diploma or equivalent. Equivalency Applicable if equivalent; details available upon request. Required Testing, Certificates and Licenses, Continuing Education / Training None specified. Clearances Criminal Background Clearance Valid Arizona DPS Level I IVP Fingerprint Clearance Card Equal Employment Opportunity Statement Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex, or disability in admission, access, or employment. For inquiries regarding compliance with Title VI, Section 504, ADA, or GINA, contact the Assistant Superintendent of Human Resources. #J-18808-Ljbffr Young World Physical Education