Data/Document Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Data/Document Specialist Full Time, Oklahoma City, OK, US Coates Field Service, Inc. is seeking a highly motivated Data/Document Specialist for a position located in our Oklahoma City, OK Centralized Operations Center. The successful candidate will have advanced computer skills and be well-versed in database entry and reporting, cloud file sharing applications, easement, and land acquisition documents, understanding and applying the basics of surface title reports, reading and interpreting design plans, and producing accurate deliverables on short notice. This full-time role reports to our Centralized Operations in Oklahoma City, OK. This position has the potential for a hybrid remote and on-site work schedule, with initial training in person at our office. Local candidates are encouraged to apply. Primary Job Duties & Responsibilities Responsible for data maintenance in the project database, including generating accurate reports, bulk data manipulation, and dissemination Analyzes legal documents to assure that all have been properly executed and notarized Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents, and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions Reads design plans/sketches to understand land rights needed Reviews title information to create easements and other land acquisition documents accurately Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data Responsible for final internal quality control of easement documents and the filing of original documents in right of way records systems and county clerk electronic filing systems Creates and processes large quantities of both inbound and outbound mail Identifies concerns with title information and refers these to appropriate client representative and/or legal counsel Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies Undergraduate degree in business, communications, or related field (preferred) Experience in Microsoft Office Suite (Excel, Word, Outlook, etc.) Ability to read title reports General understanding of design sketches and legal descriptions Specialized Knowledge/Education Required Knowledge of land and right of way acquisition processes and documentation, including the process of optioning land rights Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc. Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses, etc. Understanding of Geographic Information Systems mapping software such as: Google Earth/Pro, Esri, etc. beneficial Knowledge of cloud-based applications such as OneDrive or similar cloud based applications Meticulous attention to detail Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE). Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more! #J-18808-Ljbffr Coates Field Service Inc