Production Coordinator

Production Coordinator

Position Summary: The Production Coordinator plays a critical role in bridging the gap between planning and execution by ensuring the seamless flow of orders, materials, and documentation. Operating in a fast-paced environment, this role serves as a key communication link between Production, Sales, and Shipping to provide real-time updates on product availability and order status. Responsibilities include interpreting schedules, coordinating raw materials, executing daily production plans, and preparing essential quality and run documentation. This position is ideal for an organized, detail-oriented communicator who thrives on solving logistical challenges and supporting continuous improvement initiatives to optimize operational efficiency.

Essential Duties and Responsibilities:

• Safety & Compliance
• Standardize Documentation: Ensure all production run paperwork, including required safety and regulatory check-sheets, is accurate, complete, and readily available before job launch.
• Support Workplace Audits: Maintain organized, compliant records for all production activities to support internal quality, safety, and regulatory audits.
• Delivery & Customer Excellence
• Optimize Order Fulfillment: Utilize real-time order data and dynamic production schedules to verify product availability and meet client delivery timelines.
• Expedite Critical Orders: Partner closely with production teams to prioritize, fast-track, and troubleshoot urgent customer orders.
• Provide Order Visibility: Act as the central point of contact for all production-related order status updates, ensuring internal transparency.
• Execute Production Plans: Support the daily and weekly execution of master production plans to maintain reliable, on-time delivery.
• Operational Excellence & Continuous Improvement
• Protect Production Flow: Proactively identify, flag, and mitigate scheduling conflicts or material bottlenecks that threaten manufacturing continuity.
• Drive Efficiency Initiatives: Actively support and contribute to continuous improvement projects aimed at boosting production efficiency and streamlining order workflows.
• Manage Fast-Paced Priorities: Successfully navigate multiple competing deadlines and shifting priorities in a high-velocity operational environment.
• Quality & Inventory Management
• Manage Material Availability: Coordinate raw material stocking levels to ensure all necessary inputs are available to meet production demands.
• Facilitate Material Transfers: Identify inventory gaps and execute material transfers between facilities to dynamically support shifting regional demands.
• Prepare Quality Documentation: Generate and distribute accurate production documents, product labels, and quality control forms to the floor prior to manufacturing runs.
• Business Partnership
• Facilitate Cross-Functional Communication: Bridge the gap between operations and commercial teams by communicating product availability, constraints, and delivery timelines to Sales and Shipping.
• Interpret Data Collaboratively: Analyze production schedules and complex order data to provide actionable insights to plant leadership and departmental peers.

Education and/or Experience:

• Required Qualifications & Experience
• High School Diploma or GED.
• Experience managing multiple tasks and competing priorities in a fast-paced work environment.
• Ability to review and interpret data, tracking sheets, or schedules to determine availability or timelines.
• Proven history of sharing updates, answering inquiries, and coordinating work across different teams or departments.
• Experience preparing, verifying, and distributing accurate paperwork, labels, or forms.
• Preferred Qualifications & Experience
• Prior experience in a coordination, scheduling, logistics, or operations support role.
• Experience monitoring stock levels, tracking supplies, or organizing material movement between locations.
• Background in spotting workflow bottlenecks, errors, or delays and helping implement solutions.
• Previous experience working in a fast-paced operational, industrial, or team-centered environment.

Competencies/ Technical Skills:

• Customer Focus: Builds strong relationships with internal and external customers while consistently delivering solutions that exceed expectations.
• Drives Results: Achieves challenging goals through disciplined execution, accountability, and a strong sense of urgency.
• Learning Agility: Quickly learns new concepts, processes, and technologies while effectively adapting to changing business needs and priorities.
• Adaptability: Remains effective under pressure, responds constructively to change, and successfully navigates ambiguity and shifting priorities.
• Problem Solving & Decision Making: Uses data, critical thinking, and sound judgment to solve daily shipping problems that arise.
• Communication: Communicates clearly, professionally, and effectively across all levels of the organization.
• Accountability: Takes ownership of results, holds self and others accountable, and follows through on commitments.
• Integrity & Trust: Demonstrates honesty, professionalism, and ethical leadership while building credibility and trust throughout the organization.

Work Conditions:

This position operates in both office and manufacturing environments. Regular exposure to moving mechanical equipment, forklifts, and warehouse traffic. Exposure to varying temperatures and manufacturing conditions. Required use of personal protective equipment (PPE), including safety glasses, hearing protection, and steel-toed footwear. Moderate to high noise levels are common in production areas.

Physical Requirements:

The physical requirements described here are representative of those necessary to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Frequently sit, stand, walk, bend, and move throughout manufacturing and warehouse environments. Ability to occasionally lift and move up to 30 pounds. Ability to operate a computer and other office equipment for extended periods. Ability to visually inspect products, equipment, and work areas.

About Us:

Gibraltar Building Products is a leading North American building products manufacturer, with several manufacturing facilities across the United States and Canada. As the top supplier in the residential roof ventilation, drainage and roofing accessories markets, Gibraltar Building Products has extensive scale, top brands such as AirVent, Amerimax, Appleton Supply, Architectural Mailboxes, Award Metals, Berger, DOT Metals, Flamco, Florence, NorWesCo, Nu-Ray Metals, Millenium Metals, Quality Aluminum Products, SBC Supply, Southeastern Metals and Verde. Our portfolio of Brands can be found in the nation's largest home center retailers and building product distributors. Gibraltar Building Products is a segment of Gibraltar Industries, Inc (Nasdaq: Rock) a leading manufacturer and provider of products and services for the Residential, Agtech, and Infrastructure markets.

Gibraltar is an Equal Employment Opportunity Employer and gives all applicants for employment equal consideration regardless of race, color, sex, religion, national origin, arrest record, ancestry, age, physical or mental disability, sexual orientation, transgender status, genetic information, marital status, citizenship status, veteran status, pregnancy, or any other status protected by federal, state, or local law. Upon request and consistent with applicable laws, Gibraltar will provide reasonable accommodations to individuals with disabilities who need an accommodation to fully participate in the application process.