Admin

Do you want:

• To be treated as an individual, not a cog in the machine?
• Flexible, supportive leadership?
• Opportunity to grow and advance your career?

This could be the job for you!

Operations Assistant

Pay Range: $70,000 - $80,000 DOE + Robust Benefits
Location: Hudson, FL
Position Type: Direct Hire

• Stable, growing organization means huge advancement opportunities.
• Culture focused on the individual person – you’re not just a number here!
• Values rooted in excellence and integrity – feel proud of your work.
• Supportive, collaborative team who have each other’s back,
• Benefits package that will make you feel valued.

How you’ll spend your time as an Operations Assistant:

• Provide administrative support, covering coordination, permitting, and project logistics.
• Coordinate back-office workflows and ensure administrative processes and systems run accurately and efficiently.
• Oversee service/install payroll via ADP, including time tracking, overtime approvals, tax filings, and commissions.
• Handle basic HR tasks such as recruitment coordination, onboarding, training administration, performance tracking, and culture programs.
• Oversee billing and invoice/PO payment posting, project/job setup accuracy, and general project and account governance using NetSuite and other systems.
• Provide administrative and operational support for the field teams.
• Coordinate workplace safety governance, OSHA Standards alignment, and incident reporting.
• Assist with regulatory and licensing support, including GC/HVACR licensing and permits.
• Oversee fleet acquisition, maintenance, and fuel management.
• Manage internet, phone, security, internal asset tracking, and ensure supply chain continuity.

Skills & experience we'd like you to have as an Operations Assistant:

• 3+ years of administrative support experience within a construction company.
• Bachelor’s degree in communication, business or related field preferred.
• Demonstrated success in operational organization, vendor coordination, payroll governance, and accurate record-keeping.
• Forward-thinking mindset with a passion for technology and process improvement.
• Experience with ERPs (NetSuite, Oracle, Salesforce, ServiceTitan), permitting, licensing, or safety documentation is a plus.
• Excellent communication skills, both written and verbal.

Sound interesting? We want to talk to you! Apply for this Operations Assistant position on this site OR call/text us directly with questions at View phone number on click.appcast.io.

Compensation:
$70,000-$80,000 per year