Title Abstractor

Job Description

Job Description

About the Role:

Title Abstractors are experts in researching property titles, producing reports that help facilitate real estate transactions. They meticulously review historical records and legal documents to ensure clear property titles, identify any issues, and provide essential information for buyers, sellers, lenders, and attorneys. Attention to detail, legal knowledge, and effective communication are essential for this role, which contributes to secure and compliant property transfers.          

Responsibilities:

• Conduct thorough title examinations, including searching public records for deeds, mortgages, judgments, tax assessments, and other relevant documents.
• Access county tax records to verify ownership, tax payment history, taxes due and city/municipal taxes if any
• Access County ROD website to pull deed(s), plat, grantee/grantor index, outs and print/save pertinent documents
• Check for prior policy through underwriter.
• Run VCAP or judgment search depending on property location and obtain supporting documents.
• Check LiensNC for lien agent appointments
• Check Vital Records when available
• Verify legal descriptions are accurate and tract plot metes and bounds.
• Identify and analyze potential title issues that may impact the property.
• Run monthly builder updates

General Responsibilities:

• Participate in maintaining a tidy and organized office environment.
• Provide general hospitality (e.g., greeting clients, preparing closing rooms).
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs. 

Skills:

The Abstractor uses strong analytical skills daily to interpret complex legal documents and extract relevant information accurately. Attention to detail is critical to ensure that no important data is overlooked, which helps prevent costly errors in property transactions. Effective communication skills are employed when collaborating with legal professionals and clients to clarify findings and resolve discrepancies. Proficiency with technology enables efficient searching and management of electronic records and databases. Additionally, organizational skills are essential to maintain thorough and accessible records that support ongoing and future title work.