Project Accountant

Project Accountant

Addison Group is seeking an experienced Project Accountant for a growing organization in Lorton, VA. This position will be responsible for project billing, accounts receivable, collections, job cost accounting, subcontractor compliance, project closeout, and project-level financial reporting.

The Project Accountant will work closely with Accounting, Project Management, and Operations to ensure projects are billed accurately, costs are appropriately recorded, and financial information remains complete throughout the project lifecycle. The ideal candidate will have significant construction accounting experience, strong knowledge of project billing requirements, and the ability to operate effectively in a fast-paced environment.

Responsibilities

• Manage the complete project billing cycle from invoice preparation through payment collection.
• Prepare and submit AIA, progress, lump-sum, time-and-materials, and project closeout billings.
• Review customer contracts and ensure invoices comply with contractual payment terms and project requirements.
• Manage retainage, Schedule of Values, change orders, and other project billing requirements.
• Prepare lien waivers, affidavits, and supporting billing documentation.
• Monitor outstanding accounts receivable and proactively follow up on customer payments.
• Maintain documentation regarding billing activity, collections, payment status, and customer communications.
• Set up newly awarded projects within accounting and project management systems.
• Work with Project Managers to maintain project budgets, cost codes, forecasts, and financial information.
• Monitor project costs, commitments, pending change orders, revenue, and billing activity.
• Process approved change orders and ensure associated costs and revenue are appropriately reflected.
• Coordinate with Accounts Payable to ensure vendor and subcontractor costs are properly recorded.
• Maintain project-related financial and compliance documentation.
• Support subcontractor administration and vendor compliance requirements.
• Drive financial project closeout by ensuring final billings, costs, and documentation are complete.
• Prepare and maintain Work-in-Progress schedules.
• Prepare project billing reports, accounts receivable aging reports, and collection updates.
• Analyze project financial performance, cash flow, cost activity, and billing status.
• Assist with monthly and year-end accounting close processes.
• Research and resolve billing discrepancies, customer questions, and payment issues.
• Partner with Project Managers and operational leadership to review project financial results.
• Maintain accurate project information within the accounting system.
• Assist with ERP implementation and process improvement initiatives as needed.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Accounting, Finance, or a related field strongly preferred.
• At least four years of construction accounting, project accounting, or commercial project finance experience required.
• Strong experience with AIA billing and progress billing.
• Experience with retainage, Schedule of Values, change orders, and lien waivers required.
• Demonstrated experience managing project billing and accounts receivable.
• Strong understanding of job cost and project accounting principles.
• Experience preparing and maintaining Work-in-Progress schedules.
• Familiarity with subcontractor accounting, vendor compliance, and construction-related documentation.
• Experience supporting project budgets, forecasting, and cost analysis.
• Sage Intacct experience strongly preferred.
• Experience with Sage or a comparable construction/accounting ERP system preferred.
• Experience with Procore or a comparable project management system is a plus.
• Advanced Microsoft Excel skills, including PivotTables and data analysis.
• Strong attention to detail and commitment to financial accuracy.
• Excellent organizational and time-management skills.
• Ability to independently manage multiple projects and deadlines.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with Accounting, Project Management, Operations, customers, and vendors.
• Ability to thrive in a fast-paced, hands-on environment.
• Ability to work on-site in Lorton five days per week.
• Successful completion of drug, criminal background, and credit screenings required.

EEO Statement

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.