Financial Associate (Business/ Cashier Office) - 20026466

Financial Associate (Business/Cashier Office) Rehabilitation & Correction – Madison Correctional Institution Compensation: $23.65 | Schedule: Full-time | Union: OCSEA Primary Skill: Accounting and Finance | Technical Skills: Bookkeeping, Accounting and Finance | Professional Skills: Attention to Detail, Customer Focus, Problem Solving Responsibilities Performs data entry chartfield coded Request to Purchases into OAKS Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word) Prepares local funds for voucher payments Validates all types of vouchers for management approval Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges Reconciles discrepancies Verifies appropriation sources Matches invoices to delivery receipts and purchase orders Places invoices in recaps, determining total amount of recap and voucher numbers Verifies accuracy of money remitted Forwards invoices to appropriate divisions prior to processing the voucher for approval Obtains all types of receivers through electronic signature approval, email, signed invoices Examines and verifies invoice calculations, delivery receipts and other supporting documentation Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) for financial reports Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable Posts receipts and balances accounts on daily/weekly/monthly basis Reconciles internal accounts Verifies management approval of the voucher through OAKS and/or local funds Performs variety of related clerical tasks (e.g., opens and sorts mail) Composes and edits correspondence relative to assigned work Maintains files Operates equipment to generate typed reports and correspondence Answers telephone inquiries Greets customers Responds to or refers complaints Answers general inquiries within established guidelines) Completes forms (e.g., purchase orders) and inventory levels and activity reports Handles inventory control and asset depreciation Attends meetings and trainings Assists other financial associates as directed by supervisor Works on special projects and committees Performs other duties as assigned Qualifications 18 months experience or training in accounting &/or finance to include a basic level of experience in spreadsheet software Or completion of high school technical program in accounting; 6 months experience or training in accounting or finance to include a basic level of experience in spreadsheet software Or completion of associate core program in business administration, accounting, finance or related field Or equivalent of Minimum Class Qualifications for Employment noted above Job Skills : Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus #J-18808-Ljbffr State of Ohio