Administrative Assistant

Administrative Assistant

Join our team at Lancaster Family Health Center on Lancaster Drive in Salem, OR! Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Position Highlights:

• $19.87 - $24.35 DOE with the ability to go higher for highly experienced candidates
• 100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!

What You'll Do:

• Provide confidential administrative support to the direct supervisor and administrative staff
• Answer calls and transfer calls as necessary
• Screen calls for the direct supervisor and respond when appropriate
• Collect, sort, and distribute all incoming mail daily
• Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks
• Obtain absent/tardy information from supervisors and record it on the daily attendance log
• Maintain an updated, accessible filing system
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors. Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed. Maintain copies
• Attend all meetings as requested by the direct supervisor
• Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings
• Assist the direct supervisor with day-to-day activities
• Maintain reports as requested by the direct supervisor
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor
• Maintain conference room schedules
• Ensure meeting facilities are prepared as requested by the direct supervisor
• Assist with patient complaints and concerns
• Maintain contact with staff, clinicians, patients, agencies, and members of the community
• Secure travel arrangements for the direct supervisor and other staff as assigned
• This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned
• Performs other duties as assigned

Qualifications:

• High School Diploma or GED
• One year's office experience
• Two years' complex office experience and responsibilities preferred
• Ability to type quickly and accurately
• Computer knowledge in Word, Excel
• Ability to be extremely organized and accountable
• Ability to exercise independent judgment and discretion
• Ability to supervise and be sensitive to individual needs of staff and patients
• Ability to work with frequent interruptions
• Knowledge of medical/dental office operations preferred

Our Mission Statement:

"Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being."

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.