Plant Administrative Manager

Job Description

Job Description

Role & Responsibilities:

· Responsible for overseeing the activities and tasks performed at a manufacturing facility within the areas of general administration, financial analysis, local HR admin support, and business support for a manufacturing facility. Responsible for the direct supervision of four (4) administrative employees performing financial and human resources activities.

· Manages receipt and invoicing activity, resolves invoice exceptions and tracks freight receivers for AP processing.

· Through a trained and developed staff, supports month-end closing activities, including but not limited to, financial documentation filing and maintenance.

· Performs and maintains accrual rebuild reporting to ensure timely resolution of AP processing and proper reporting.

· Performs (or provides oversight of administrator that completes) GL entries and balances related to miscellaneous inventory management; prepares, coordinates, and executes cycle counts and physical inventory; and closes inventory, including the review of pending transactions.

· Supports payroll processing activities including the time-keeping system.

· Creates analysis reports for management regarding cost, efficiency and inventory trends.

· Provides quarterly coaching to direct reports.

· Use Continuous Improvement tools (GEMBA walks, Reflection Meetings, Accountability Boards) to drive improvement as well as upholding the same expectation for staff.

· Participate in Continuous Improvement problem solving activities and utilize to drive department improvements.

Qualifications & Requirements:

· Bachelor’s degree in Business/Accounting or an equivalent combination of education and experience with 5-7 years' experience in a similar administrative role/accounting role to include supervisory experience.

· Proven accounting or bookkeeping aptitude with a basic understanding of general Human Resources practices.

· Well-developed organizational skills with the ability to prioritize, plan, and execute multiple tasks.

· Outstanding people skills and the ability to build rapport within a diverse workforce environment.

· Self-starter with the ability to manage own time efficiently and productively.

· Strong interpersonal and communication skills. Excellent verbal and written communication skills

· Must possess strong analytical and problem-solving skills.

· Versatile and readily adaptable to new, different, or changing circumstances.

· Proficient in Microsoft Office software and possesses aptitude to learn new computer applications as required. Oracle experience or experience with other ERP systems a plus.

· Rate of pay may be adjusted based on the qualifications and experience of the candidate.

Additional Information:

· Shift: 7am-3pm

· Department: Main Office

Rate of pay may be adjusted based on the qualifications and experience of the candidate.

USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.

Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity. USG also provides employees with paid time off and paid holidays.

Since 1902, Chicago-based USG has been a leader in producing innovative, award-winning products and systems to build everything from major commercial developments and residential housing to home improvements. USG's employees are committed to the highest levels of customer satisfaction and quality in everything we do. Our steadfast commitment to the company's core business values – innovation, quality, integrity, service, diversity, efficiency and safety – have helped us become the company we are today.

EOE including disability/veteran