Senior Payroll Specialist

Job Description

Job Description

Are you a dedicated Sr. Payroll Specialist looking to join a reputable company based here in the Cincinnati area? Don't miss your chance and apply now!

What you will be doing as the Sr. Payroll Specialist:

• Responsible for processing payroll in a centralized corporate office environment covering Semi-Monthly and/or Bi-weekly payroll processing.
• Complete all payroll compliance requirements monthly, quarterly and annually for US and CAN.
• Support daily payroll processing activities for each pay period (setting up tax withholding, direct deposit, time collection, entering wages, garnishments, child support, compensation changes, etc.)
• Process employee Time & Attendance data from the Time system to payroll and reconcile variances
• Reconcile payroll prior to transmission and validate confirmed reports
• Monitors, maintains, and reviews time entered by employees and reconciles to employee scheduling information in coordination with employee’s supervisor
• Ensure that all payroll is processed accurately, timely and in compliance with all Federal, State and Provincial laws
• Conduct periodic audits of time and attendance, pay, taxes, deductions, earnings and other pay to ensure accuracy and compliance
• Audit new hire entries and terminations for accuracy in the payroll and time and attendance system
• Deliver best-in-class customer service to employees and management, with an emphasis on being responsive, professional, and accurate. Respond to employee inquiries and requests regarding various payroll matters.
• Develop and document standard work for payroll in the US and Canada
• Develop training material and train employees/manager on how to enter information and run reports on time and attendance system
• Responsible for projects such as payroll frequency transfers, acquisitions, HRIS configurations and reorganizations that will affect how we process payroll.
• Manage, audit, and setup the following: Earning codes, Deduction codes, Job Code Tables, Tax Tables, Department Tables, Bonus Plans and Time & Labor System
• Manage and process SUI rate notices and changes
• Respond to tax agency inquiries
• Stay abreast of tax laws/regulations that affect our business (United States & Canada)
• Confirm/update Quarterly Tax Verification notices
• Download quarterly and annual Statement of Deposit & Filings
• Process payment for workers compensation insurance premiums for Ohio, Washington, different provinces in Canada
• Prepare various standard and ad hoc reports and queries for HR and Payroll
• Handle all garnishments, miscellaneous deductions, and vacation/sick accruals.
• Create and calculate manual payroll checks as needed.
• Maintain accurate payroll records and employee files, including reconciliation of payroll
• Maintains employee confidence and protects operations by keeping information confidential.
• Lead Payroll projects and train / couch team members
• Continuous evaluating payroll processes and procedures and providing resolutions.
• Other duties as assigned

What you will need as the Sr. Payroll Specialist:

• Bachelor’s degree or equivalent experience
• 5-10 years Payroll experience required.
• Experience in payroll processing and taxes for different jurisdictions (United States & Canada)
• Workday Payroll experience
• Advanced with Microsoft Office tools such as Excel, Word and Outlook
• Good organizational skills, ability to track information, detail oriented, respond with a sense of urgency, work in fast paced environment with tight deadlines
• Excellent customer service skills
• Able to manage confidential information
• Excellent communication skills

\nCompany Description

Aquarius Professional Staffing was founded by John Carroll in 2006 and is located in Cincinnati, Ohio. We specialize in delivering staffing solutions for Fortune 1000 and mid-range businesses that fill the needs of clients and our candidates with full-time and contract positions across a broad range of industries, including technical, skill trade, professional and healthcare. We believe the success of our company depends on the strength of our relationships with our clients and our goal is to make our clients and candidates feel like a part of our team.

Company Description

Aquarius Professional Staffing was founded by John Carroll in 2006 and is located in Cincinnati, Ohio. We specialize in delivering staffing solutions for Fortune 1000 and mid-range businesses that fill the needs of clients and our candidates with full-time and contract positions across a broad range of industries, including technical, skill trade, professional and healthcare. We believe the success of our company depends on the strength of our relationships with our clients and our goal is to make our clients and candidates feel like a part of our team.