Program Manager- Gift Administration Officer

Department GiftCompliance & Stewardship Salary Commensurate with Experience/Education Description Manages the day‑to‑day operations of a small or medium‑sized university program or department. May supervise staff, employees, student workers, programs or processes. Responsibilities Plans and develops procedures for administering a small or medium‑sized department or program. Oversees program expenditures and ensures adherence to budget. Provides guidance to subordinate staff and evaluates performance. May prepare or participate in the creation of abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation. Reviews reports of budgets and activities. Prepares ad hoc reports as needed. May administer grants, grant‑related communications, scholarships and other operations. Develops, implements and maintains appropriate policies and procedures. May serve as property custodian for the department. Performs other job‑related duties as assigned. Opens mail and completes check deposits. Monitors incoming donations by all means – Check, Credit Card, EFT, Stock, payroll, etc. Performs timely and accurate data entry and updates in CRM in coordination with PM2, PM3. Updates and maintains data in the CRM related to revenue, biographic, and designation records. Responsible for documentation of all updates within the CRM for audit purposes. Utilizes online forms, portals, and applications to access information, prepare data, and manage work. Upkeeps documentation of processes. Submits Journals, Transfer Requests, and Fund Creation Requests. Ensures compliance based on understanding of IRS and State regulations, CASE and institutional standards. Manages and completes receipting as determined by Gift Administration Leadership. Coordinates and manages daily audits of gifts and processes. Coordinates with departments across the university to ensure timely and accurate reporting. Ensures tasks are completed through the project management system. Communicates professionally and effectively with colleagues across the system and with donors – phone, email, messaging, and in‑person. Reviews all transactions, documentation, and general ledger activity for accuracy, and identifies and corrects issues found. Answers calls and emails to the department. Performs reconciliations. Performs other Gift Administration projects as requested. Qualifications MQ: Education – Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job‑related 4‑year degree from a college or university or an equivalent in‑depth specialized training program that is directly related to the type of work being performed. Experience No experience required. Additional Information All positions at the University of Houston‑System are security‑sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply. #J-18808-Ljbffr