Administrative Assistant/Receptionist

Administrative Assistant/ReceptionistDayton | $37-40kAre you the person everyone relies on to keep things organized, on schedule, and running smoothly? Our client, a respected organization in downtown Dayton, is seeking an experienced Administrative Assistant/Receptionist to serve as the welcoming face of the office while providing critical administrative and event support across the organization.This is an excellent opportunity for a detail-oriented professional who enjoys variety in their day, thrives in a collaborative environment, and takes pride in delivering exceptional service.As an Administrative Assistant/Receptionist, you will play a key role in supporting daily operations, coordinating meetings and events, managing communications, and ensuring a professional experience for visitors, staff, and stakeholders.What You’ll DoThe Administrative Assistant/Receptionist will be responsible for a wide variety of administrative and organizational functions, including:Creating agendas, announcements, meeting materials, memos, and other business documents using Microsoft WordDeveloping and maintaining spreadsheets, reports, tables, and data tracking tools in Microsoft ExcelAssisting with PowerPoint presentations, updating slides, creating name tents, and utilizing presentation templatesSupporting hybrid and virtual meetings through Zoom, including breakout rooms, polls, surveys, attendee management, and technical troubleshootingManaging calendars, databases, and administrative communicationsAssisting with website updates and digital communicationsUtilizing Constant Contact for marketing communications and outreach effortsMaintaining membership rosters, tracking information, and managing conference room reservations through Google SheetsSupporting office process improvements, including the use of AI tools and technologyCoordinating employee celebrations, board meetings, committee meetings, holiday events, and catered functionsProviding professional phone coverage and managing multi-line phone systems and switchboardsWhat We’re Looking ForThe ideal Administrative Assistant/Receptionist is highly organized, proactive, technically savvy, and comfortable juggling multiple priorities while maintaining exceptional attention to detail.Required QualificationsStrong proficiency with Microsoft Office SuiteAdvanced PowerPoint skillsIntermediate to advanced Excel skillsExperience supporting Zoom meetings and virtual collaboration toolsExperience providing front desk, receptionist, or phone coverageExcellent communication and customer service skillsStrong organizational and time-management abilitiesPreferred QualificationsAssociate’s or Bachelor’s degreeGovernment or nonprofit experienceFamiliarity with AI tools and process improvement initiativesWhy This Opportunity?This Administrative Assistant/Receptionist position offers the chance to become an integral part of a mission-driven organization where your work will have a direct impact on daily operations and organizational success. You’ll enjoy a professional environment, meaningful work, and the opportunity to contribute to special projects, events, and initiatives that make a difference.If you’re looking for a role where no two days are the same and your organizational talents can truly shine, we encourage you to apply for this Administrative Assistant/Receptionist opportunity today.