Licensing Specialist

Licensing SpecialistJoin a high-performing, collaborative team where your attention to detail helps providers get licensed, placed, and caring for patients nationwide.The Licensing Specialist is part of the Hayes Locums Medical Support Staff (MSS) team and plays a critical role in supporting provider placements by managing the healthcare licensing process for physicians and advanced practice providers nationwide. This position serves as a liaison between providers, state licensing boards, and internal teams to facilitate timely license issuance, maintain regulatory compliance, and support successful provider onboarding.This role requires strong attention to detail, organization, communication, and problem-solving skills in a fast-paced environment. Research activities may include communication with licensing boards, regulatory agencies, healthcare organizations, and providers through phone, email, fax, and written correspondence. Success in this role is measured by licensing accuracy, productivity, provider satisfaction, regulatory compliance, and timely completion of licensing requirements that support provider start dates.This position provides exposure to healthcare licensing, regulatory compliance, provider onboarding, and healthcare operations, with opportunities for professional development and career growth within Hayes Locums.What You Will DoServe as the primary liaison between providers, state licensing boards, and internal stakeholders throughout the licensing processAssess state licensing requirements, interpret application requirements, and facilitate timely application completionConduct research and primary source verification of healthcare practitioner informationMaintain regular communication with providers regarding licensing status, requirements, and application progressPartner with internal operations, credentialing, and medical staff services teams to ensure timely completion of licensing requirementsCollaborate with licensing boards, regulatory agencies, and other stakeholders to facilitate application processing, resolve delays, and support timely licensureResearch and assist in resolving licensing-related issues affecting provider placementsMonitor application status and proactively follow up on outstanding requirementsHelp ensure providers obtain appropriate licensure before assignment start datesComply with operating policies and procedures including the facilitation of license requests and use of company resourcesMaintain accurate records and documentation within company systemsMaintain confidentiality of provider information and adhere to company policies and regulatory requirementsPerform other duties as assignedWork ScheduleYour regular work schedule will be 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m., Monday through Friday, including a one-hour unpaid lunch break each day, for a regular 40-hour work week. Hayes Locums offers schedule flexibility for this position based on business needs and team coverage requirements. Eligible for one remote workday per week following successful completion of a 90-day training period, subject to maintaining good standing and manager approval.CompensationThis position offers a base pay of $25.48 per hour. Based on a regular schedule of 40 hours per week, this equates to an estimated annualized compensation of $52,998, assuming full-time employment for 52 weeks per year. Because this is a non-exempt hourly role, actual earnings may vary based on hours worked. Compensation is paid semi-monthly in accordance with the Company's regular payroll practices.In addition to base pay, Licensing Specialists are eligible to participate in a monthly performance-based incentive program. Incentives are designed to reward both productivity and quality outcomes, including the successful completion of provider licensing activities, achievement of performance standards, and maintenance of accuracy and compliance expectations. Incentive payments are based on the prior month's performance and are paid in accordance with the Company's regular payroll practices.QualificationsBachelor's degree preferred in Health Administration, Healthcare Management, Business, or a related field. An associate degree combined with relevant experience may be considered in lieu of a bachelor's degree. 2+ years of administrative, licensing, credentialing, healthcare operations, or comparable professional experience required. Strong computer, typing, data entry, and research skills, including proficiency with Microsoft 365 products (Excel, Word, Outlook, and PowerPoint). Highly organized in managing one's schedule, duties, workflows, and responsibilities. Attention to detail and strong written and verbal communication skills. Ability to organize and prioritize work and manage multiple priorities. Proofreading skills sufficient for auditing documents. Problem-solving, critical thinking, and deductive reasoning skills. Ability to identify critical information within verification and licensing documents. Ability to maintain production and quality standards, confidentiality, and professionalism when handling sensitive information.Bonus Points If You HaveExperience with CRM, licensing, credentialing, provider management, or applicant tracking systems (Salesforce, MD-Staff, or similar platforms). Experience in healthcare administration, licensing, credentialing, customer service, operations support, or a similar compliance-based role. NAMSS Certification (National Association Medical Staff Services) is a plus.Additional Benefits IncludeMedical, Dental, and Vision Coverage 401(k) with Employer Match Employee Assistance Programs Mental Health Resources Learning and Development Courses PTO and Paid HolidaysAbout the CompanyHayes Locums is one of the United States' leading physician staffing firms, specializing in locum tenens placements for hospitals, clinics, and healthcare organizations nationwide. Our passion is matching physicians and advanced practice clinicians with the right locum tenens opportunities because quality matches lead to quality care.Founded in 2012, Hayes Locums is trusted by physicians and healthcare partners nationwide for integrity, reliability, and service excellence, and is ranked the 6th largest locum tenens firm by Staffing Industry Analysts (SIA).Culture & WorkplaceHayes Locums fosters a high-performance culture built on collaboration, accountability, and shared success. Our in-office environment is intentionally designed to support focus, connection, and professional growth. You'll join a collaborative team in a fast-paced environment where results, innovation, and continuous development are valued.Our Fort Lauderdale office features:Modern, open office design with glass-walled offices and spacious workstationsDedicated lounge areas for collaboration and rechargePrivate, employee-only onsite gymFully stocked kitchens on each floorOnsite amenities including ping pong, foosball, and a golf simulatorEqual Opportunity & AccessibilityHayes Locums is an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment where all qualified individuals are considered. Employment decisions are based on qualifications, merit, and business needs.