Financial Analyst

Company Description

Job Description

ABOUT THE CAMPAIGN FINANCE BOARD

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters' doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

ABOUT THE DEPARTMENT

The Operations and Finance division is responsible for the financial, procurement & administrative services that support agency-wide operations. The Operation and Finance division consists of the following units: (1) Support & Logistics, (2) Financial Services, (3) Procurement and Contract Management, and (4) Budget and Operations.

The New York City Campaign Finance Board is looking for a Financial Analyst to join our team. The successful candidate will report to the Director of Finance and provide support with managing the CFB's Fiscal and Accounts Payable Operations. Additionally, they will ensure that all processes align with city-mandated directives, among other responsibilities.

This role is essential as Accounts Payable continues to experience increased transaction volume, more complex vendor requirements, and heightened expectations related to timeliness, accuracy, and compliance. The Financial Analyst will focus primarily on strengthening and overseeing the agency's Accounts Payables operations - including invoice review and processing, vendor communication, data validation, and coordination with Procurement, OMB, and FMS. This position will also support improvements to AP workflows, contribute to internal control enhancements, assist with reconciliation and year-end reporting, and ensure that all payment processes meet fiscal accountability and audit standards.

JOB DESCRIPTION

The selected candidate for this role will work closely with different divisions to gain a thorough understanding of each unit's responsibilities. They will be expected to fully comprehend the scope of operations within each division, how these functions align with the agency's mission, and how the financial responsibilities of the Accounts Payable (AP) unit relate to program needs.

Responsibilities include but are not limited to:

- Running weekly InfoAdvantage expense reports to support timely review and reconciliation of agency spending.

- Manage various assigned division's contracts and procurements per fiscal year.

- Process and approve invoices and process vouchers in FMS3 in accordance with established procedures and internal controls.

- Create processing standard operating procedures.

- Utilizing FMS2 to prepare and initiate OTPS budget modification requests.

- Track OTPS Budget Mods against adopted budget and document changes.

- Conducting monthly reviews of the FMS3 Aged Open Report to analyze outstanding purchase orders, identify items open more than sixty days, and coordinate the closeout and de-encumbrance of remaining funds as appropriate.

- Monitor contract-related payments to ensure they align with approved contract scope of work, contract terms, rates, and funding levels.

- Track campaign penalties, repayments, and approved payments to campaigns using excel, or other software.

- Assist with month-end and year-end close processes, including journal entries, accruals, and reconciliations.

- Work with the EEO/DEI Office to ensure Operations & Finance division work is accessible and all inclusive. Not limited to policies, procedures and other standard operating procedures.

- Meet with assigned program staff and vendors to discuss statement of accounts or other concerns.

- Assisting the Director of Finance with related fiscal, analytical, and operational assignments as needed.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

- Understanding of procurement processes and documentation standards.

- Familiarity with financial and operational procedures, including invoice payments, budget modifications, and purchase orders.

- Awareness of diversity, equity, and inclusion (DEI) principles for operational accessibility.

- Experience using FMS2/3 and info advantage reports.

- Knowledge of FMS2/Crystal Reports.

Skills

- Proficiency in Microsoft Excel at a medium to advanced level.

- Strong writing, research, analytical, editing, and oral communication skills.

- Experience with creating dashboards, pivots, PowerPoint presentations, and tracking platforms.

- Familiarity with project management tools like Monday.com, Miro, etc

Abilities

- Capacity to document internal processes with clear, step-by-step instructions.

- Ability to collaborate effectively with teams, senior management, and external departments (CFB Tech and EEO/DEI Office).

- Ability to analyze financial data and reports and make recommendations.

- Ability to prioritize, multitask, and manage time efficiently in a dynamic environment.

- Ability to support leadership with organized, clear, and accurate data tracking.

Other

- Team Player with a positive attitude and respectful manners.

- Maintains accuracy when reviewing invoices, processing payments, or preparing financial reports.

- Open to learning, adopting new systems or directives, and suggesting ways to streamline AP processes.

- A minimum of one-year experience working in city government and experience using FMS2/3, Info advantage reports.

PREFERRED QUALIFICATIONS

These are qualifications that would be helpful but are not essential. Candidates with these will be given preference in the selection process.

- Experience in NYC government finance and procurement functions.

- Experience using PASSPort and FMS systems.

- Knowledge in Project Management Tools.

- Demonstrated interest and commitment to public service.

- Advance excel and Microsoft office applications.

ANALYST (CFB) - 9461A

Qualifications

A bachelor's degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or

1. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or

2. Education and/or experience equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.