Purchasing Manager - YMCA of the North Shore

Are you a detail-oriented professional with strong purchasing, vendor management, and relationship-building skills? Do you enjoy creating efficient systems, managing multiple priorities, and helping organizations maximize their resources? If so, the YMCA of the North Shore may have the perfect opportunity for you.We are seeking a collaborative and proactive Purchasing Manager to support purchasing operations across our association. This role plays a key part in ensuring responsible stewardship of resources by coordinating purchasing activities, managing vendor relationships, supporting contract administration, and promoting efficient, cost-conscious purchasing practices across multiple YMCA branches and affiliated entities.Working closely with Finance, Facilities, Operations, Housing, and branch leadership teams, the Purchasing Manager helps ensure that purchasing processes are streamlined, compliant, and aligned with organizational goals.What You'll DoVendor Management & PurchasingEvaluate and maintain relationships with vendors based on quality, service, pricing, and organizational needsCoordinate purchasing activities and support vendor selection and onboarding processesPartner with vendors to ensure timely ordering, delivery, and issue resolutionSupport vendor agreements and participate in contract discussions as neededPurchasing Operations & Cost ManagementReview and support purchasing requests in accordance with established guidelines and preferred vendor agreementsPromote consistent purchasing practices across the associationPartner with local YMCA teams to address purchasing needs and operational challengesSupport efforts to maximize value while maintaining quality and service standardsSystems, Records & ComplianceMaintain accurate vendor records, purchasing documentation, and system dataUtilize purchasing and financial systems to track activity and ensure data accuracySupport internal audits, reviews, and reporting requirementsEnsure purchasing practices align with organizational policies and proceduresCollaboration & Process ImprovementWork closely with Finance, Facilities, Housing, Operations, and branch teams to support organizational needsProvide guidance and support related to purchasing processes and proceduresIdentify opportunities to improve efficiency, streamline workflows, and enhance vendor performanceServe as a trusted resource for purchasing-related questions and best practicesWhat We're Looking ForExperience in purchasing, procurement, vendor management, operations, finance, or a related fieldStrong organizational skills with the ability to manage multiple priorities and deadlinesExcellent communication and relationship-building abilitiesExperience working with purchasing, accounting, or enterprise management systemsStrong analytical and problem-solving skillsAbility to work independently while collaborating effectively with diverse teamsCommitment to customer service, operational excellence, and continuous improvementWhy Work at the Y?At the YMCA of the North Shore, you'll be part of a mission-driven organization dedicated to strengthening communities through youth development, healthy living, and social responsibility.We offer:Free YMCA membership and employee discounts on programsHealth and dental insurance for eligible employeesPaid training and professional development opportunitiesOpportunities for growth and advancementTwo weeks of paid vacation, plus generous sick and personal timeRetirement plan with a 12% employer contribution (once vested, no match required)Employer-paid life insuranceA collaborative and supportive work environmentIf you're looking for an opportunity to combine your operational expertise, financial stewardship, and relationship-building skills in a role that supports meaningful community impact, we'd love to hear from you.QualificationsMinimum of 2 years of administrative experience; purchasing experience strongly preferredStrong computer proficiency, including Excel, with the ability to quickly learn new systemsSelf-motivated with the ability to work independently and collaboratively within a teamHighly organized with the ability to manage multiple priorities in a fast-paced environmentDeadline-driven with strong time management skillsExcellent verbal and written communication skillsDetail-oriented with a high level of accuracy and follow-throughDemonstrated ability to maintain confidentiality and handle sensitive informationWork Environment & Physical DemandsFrequent use of a computer and phone/smart device for extended periods of timePrimarily sedentary role requiring prolonged sitting, reaching, and occasional standingOccasional lifting or moving of items up to 10 poundsVision requirements include close vision, distance vision, and the ability to adjust focusAbility to thrive in a fast-paced, deadline-driven work environmentThe YMCA is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, veteran's status. #J-18808-Ljbffr