Privacy Specialist

The Privacy Specialist supports the organization's privacy operations by performing privacy investigations and operational activities to help ensure compliance with applicable privacy laws and regulations governing patient health information. The role works across two core areas: conducting investigations, supporting risk assessments, and maintaining accurate, defensible documentation. The Privacy Specialist also coordinates workflows, supports reporting and regulatory readiness, and contributes to policy and process updates. In this role, the individual works with internal stakeholders across Legal, Compliance, Information Security, HIM, and operational teams to support consistent and compliant privacy practices. Each Privacy Specialist is assigned a primary functional alignment (Investigations or Operations) based on organizational needs and may support cross-functional activities as required.

Essential Job Statements

Privacy Investigations

Conduct privacy incident investigations from intake through resolution, including fact gathering, interviews, and documentation

Perform access reviews and analyze audit logs to evaluate potential inappropriate access or disclosure

Apply HIPAA breach risk assessment standards to determine whether an impermissible use or disclosure occurred

Develop findings, conclusions, and recommendations, and prepare clear, defensible documentation

Coordinate with Legal, Compliance, Information Security, HIM, and operational teams during investigations

Ensure timely case progression and closure in alignment with established timelines and documentation standards

Privacy Operations & Regulatory Support

Coordinate and execute privacy operations activities, including tracking initiatives, maintaining workflows, and coordinating cross-functional activities

Support development, review, and maintenance of privacy policies, procedures, and standards

Prepare and maintain reports, dashboards, and metrics to support leadership visibility and risk monitoring

Contributes to regulatory readiness activities, including audits, assessments, and documentation reviews

Participate in enterprise initiatives (e.g., research privacy, vendor data use, interoperability, AI governance), supporting coordination and follow-up actions

Identify and escalate operational gaps, risks, and opportunities for process improvement

Risk Assessment & Compliance Activities

Conduct privacy and compliance risk assessments in collaboration with business owners

Analyze trends from investigations, audits, and reports to identify risk areas and recommend mitigation strategies

Contribute to policy updates and operational changes based on regulatory requirements and identified gaps

Maintain accurate and complete documentation to support audit and regulatory review

Cross-Functional Collaboration

Partner with stakeholders across Legal, Compliance, ISRM, HIM, IT/Epic, and operational teams

Support training, education, and awareness activities based on identified risks and trends

Serve as a resource for privacy-related inquiries within assigned functional areas

Continuous Improvement

Identify opportunities to improve investigation workflows, reporting processes, and documentation standards

Contribute to development of standardized templates, tools, and tracking mechanisms to improve consistency and efficiency

Contribute to strengthening privacy operations and investigation practices across the organization

Patient Population: N/A

Employment Qualifications

Required Education: Bachelor's degree in healthcare administration, compliance, public health, health information management, business administration, or a related field.

Preferred Education: Master's degree in healthcare administration, compliance, public health, health information management, business administration, or a related field.

Licensing/ Certification

Licensure/Certification Required: Certification in healthcare privacy or compliance (e.g., CHPC, CHPS) or ability to obtain within one year of hire.

Licensure/Certification Preferred: Additional certifications in privacy or compliance (e.g., CIPP, CIPM, CHC) are preferred. Familiarity with project coordination practices is preferred; PMP certification is not required.

Minimum Qualifications

Years and Type of Required Experience: Minimum of 2 years of experience supporting healthcare privacy, compliance, health information management, or related functions within a healthcare organization or academic medical center.

Other Knowledge, Skills and Abilities Required: Working knowledge of HIPAA Privacy Rule and familiarity with applicable healthcare privacy laws and regulations. Experience supporting program, project, or governance activities, including tracking workplans, milestones, and action items. Experience coordinating cross-functional activities in a matrixed environment under the direction of leadership. Ability to support development of dashboards, reports, and governance materials for leadership review. Strong written and verbal communication skills appropriate for professional and operational audiences. Ability to support initiatives, follow established processes, and escalate issues appropriately

Other Knowledge, Skills and Abilities Preferred: Exposure to privacy governance and emerging risk areas (e.g., research privacy, vendor data use, interoperability, AI). Familiarity with privacy or compliance technology platforms (e.g., GRC tools, policy management systems, reporting dashboards). Experience supporting regulatory readiness activities, such as audits, assessments, or enterprise reporting

Working Conditions: Periods of high stress and fluctuating workloads may occur. General office environment. Required to car travel to off-site locations, occasionally in adverse weather conditions.

Physical Requirements

Physical Demands: N/A

Work Position:Sitting, Walking, Standing

Physical Requirements: Manual dexterity (eye/hand coordination), Repetitive arm/hand movements, Finger Dexterity

Hazards: N/A

Mental/Sensory -Emotional

Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking, Other
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

Compensation Range

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran