Judicial Specialist 2

Judicial Specialist 2 (#00043340-23600), Full-Time, Permanent position located at the Hidalgo County Magistrate Court in Lordsburg, NM. Responsibilities The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgment details. Provides customer service to a high volume of pro se litigants by delivering general procedural information without giving legal advice. Uses the case management system to: (1) open cases—determine case type and cause of action, assess and receive filing fees if required; (2) docket cases—review documents, assign appropriate event codes, enter data, scan documents, and link related scanned images; (3) close cases—enter closing events, disposition type, and judgment details. Assesses, receives, records, and reconciles monies, and prepares bank deposits while following cash handling procedures. Processes, maintains, and distributes documents, files, and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments and prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard copy, and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and equipment are operational. Ensures judicial calendars and schedules are maintained. Serves as a court monitor. Under general supervision, performs clerical and technical duties involved in case processing, file maintenance, jury management, and the conduct of the clerical business of the court. Manages jury trial calendar requests for judges to schedule upcoming jury trials. Advises internal staff of jury procedures and updates on specific trials when jurors are reporting. Mays serve as a courtroom clerk, produce Instant J&S, and obtain signatures from parties, counsel, assigned judge, files, and distribute. Provides support to other magistrate or district courts within the judicial district. Daily routine includes working with prospective jurors, instructing them on how to complete their information online, and providing appropriate forms when necessary. Handles phone calls, addresses incoming and outgoing correspondence, maintains office supplies, and related duties. Coordinates program participation with Specialty Programs within the Court. Accepts, maintains, and files court exhibits, which may include hazardous or dangerous items. Gathers, delivers, and files recordings, receipts, logs, and exhibits to provide accurate record‑keeping procedures. Troubleshoots recording equipment, runs updates, and maintains technical logs. Responsible for retention of case material and for marking files for identification logs, safeguarding evidence as a public, sequestered, or sealed exhibit. Acts as a liaison between court personnel, litigants, and attorneys to advance court proceedings. Other duties as assigned. Competencies / Qualifications The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; the court’s and State's Language Access Policies; access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary. Work Environment and Physical Demands The work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co‑workers, clients, the public, judges, and justices. This job description is illustrative only and is not a comprehensive listing of all functions performed. Benefits Medical, Dental, Vision, Rx, Short‑ and Long‑Term Disability Insurance Programs, employee assistance program (EAP) [ State‑paid life insurance, supplemental and dependent life insurance Optional flexible spending accounts for medical, day‑care, and travel expenses Paid time off, up to eight (8) weeks Paid time off and retirement buyback Eleven (11) paid holidays Up to 12 weeks of paid parental leave Deferred Compensation 457(b) plan Lifetime Defined Benefits Retirement Plan [ Flexible work schedules and alternative work locations* Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM Bilingual compensation* Training and career development opportunities Higher education opportunities, educational leave, and tuition reimbursement May qualify for the Public Service Loan Forgiveness Program (PSLF) May receive overtime holiday or shift differential pay* May receive physical fitness leave* *These benefits vary by job classification or need #J-18808-Ljbffr