Executive Assistant - Legal & Enterprise Risk Management

Job Description

Job Description

Executive Assistant – Legal & Enterprise Risk Management

Temporary, Six-Month Assignment

Location: Middletown, Rhode Island
Schedule: Full-time, hybrid—three days onsite and two days remote
This is a full-time temporary position expected to last approximately six months. The position offers a hybrid schedule of three days in the Middletown office and two days working remotely.

Position Summary

We are seeking an experienced and highly organized Executive Assistant to provide direct support to a senior executive and limited support to members of the Legal and Enterprise Risk Management team.

This is a visible position located within the executive office area. The ideal candidate will have experience working in a professional corporate environment and demonstrate excellent judgment, discretion, organization, and time-management skills. Previous paralegal or corporate legal experience is strongly preferred but not required.

The Executive Assistant will help manage the department’s daily activities, maintain calendars and status reports, coordinate meetings, prepare correspondence and basic agreements, conduct research, assist with corporate filings, and support special projects. This individual must be comfortable managing competing priorities, anticipating needs, and working independently with confidential and sensitive information.

Key Responsibilities

• Provide direct administrative and project support to a senior executive.
• Provide limited support to the Director of Compliance, Fraud and Security Officer, and BSA Officer.
• Manage calendars, meetings, deadlines, appointments, and follow-up activities.
• Respond to routine day-to-day questions and direct inquiries to the appropriate individuals.
• Prepare meeting agendas, take accurate minutes, and track action items.
• Maintain departmental status reports, project lists, records, and filing systems.
• Assist with corporate filings and help ensure deadlines and documentation requirements are met.
• Draft and edit letters, correspondence, reports, presentations, and short contracts under executive direction.
• Conduct research and summarize findings clearly and concisely.
• Coordinate projects, meetings, and information requests with other departments.
• Assist with special projects involving legal, compliance, and enterprise risk management matters.
• Maintain organized electronic and physical records.
• Handle confidential and sensitive information with discretion.
• Identify priorities, anticipate needs, and follow through on assignments with limited supervision.

Qualifications

• Previous experience as an Executive Assistant, Senior Administrative Assistant, Legal Assistant, Paralegal, or in a comparable corporate support position.
• Experience working in a corporate or professional office environment.
• Paralegal, corporate legal, compliance, banking, financial services, or risk-management experience is preferred.
• Strong organizational and time-management skills.
• Sound judgment and the ability to handle confidential information appropriately.
• Excellent written and verbal communication skills.
• Ability to take detailed and accurate meeting minutes.
• Strong research, proofreading, and document-preparation abilities.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Professional, resourceful, and comfortable interacting with executives and employees throughout the organization.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work onsite in Middletown three days per week.

Your Complete Satisfaction is Our Number One Goal
Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.

Company Description

Your Complete Satisfaction is Our Number One Goal\r\nSince 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.