Staffing Coordinator

Job Description

Job Description

Recruiting & Staffing

• Recruit, screen, interview, and onboard qualified candidates for client job orders.
• Maintain an active pipeline of qualified candidates to support current and future staffing needs.
• Conduct daily recruiting calls, follow-ups, and candidate outreach.
• Review applications and resumes to identify candidates who meet client requirements.
• Verify candidate availability, work history, skills, transportation, and willingness to work assigned shifts.
• Coordinate interviews, orientations, testing, background checks, and drug screens as required.
• Ensure candidates are fully prepared and understand the job requirements before being submitted to the client.
• Maintain strong candidate quality and focus on long-term retention.

Onsite Client Support

• Serve as the primary onsite point of contact between the staffing agency, client management, and assigned employees.
• Maintain regular communication with supervisors and client contacts regarding staffing needs, attendance, performance, and employee concerns.
• Monitor daily staffing levels and identify open positions or anticipated staffing needs.
• Respond quickly to call-outs, no-shows, early departures, and other staffing issues.
• Recruit and coordinate replacements when needed to maintain adequate staffing levels.
• Conduct regular onsite check-ins with employees and client management.

Employee Management

• Monitor employee attendance, punctuality, performance, and compliance with client and company policies.
• Address attendance issues, policy violations, performance concerns, and employee questions promptly.
• Ensure employees understand and follow required PPE, safety, dress code, and workplace policies.
• Communicate employee call-outs and attendance issues to the appropriate client and Regency team members.
• Assist with employee retention by addressing concerns before they result in turnover.
• Support disciplinary processes and document issues appropriately when required.

Onboarding & Compliance

• Ensure all new hires complete required onboarding documentation before starting work.
• Verify identification, employment eligibility, background checks, drug screens, and other client-required documentation.
• Confirm employees have all required PPE, certifications, and training before reporting to the assignment.
• Ensure employees are properly assigned to the correct client, position, shift, and pay rate.
• Maintain accurate employee records and update information as needed.

Scheduling & Order Management

• Review open orders and staffing requirements daily.
• Prioritize recruiting efforts based on client needs, start dates, staffing levels, and urgency.
• Coordinate employee schedules and start dates.
• Track placements from initial submission through interview, onboarding, and start.
• Follow up on pending candidates and open positions until they are filled.
• Communicate staffing challenges and shortages to management immediately.

Reporting & Accountability

• Complete required daily recruiting activity reports, call logs, placement reports, and onsite recaps.
• Track recruiting activity, submissions, interviews, starts, call-outs, and retention.
• Maintain accurate placement and employee tracking records.
• Provide daily updates regarding staffing progress, challenges, and client needs.
• Meet established recruiting, activity, placement, and response-time expectations.
• Ensure all assigned tasks and reports are completed before the end of the workday unless otherwise approved.

Customer Service

• Build and maintain strong relationships with client contacts and employees.
• Respond to client requests promptly and professionally.
• Address staffing concerns quickly and communicate solutions.
• Maintain a professional presence while representing Regency Staffing Group onsite.
• Identify opportunities to improve service, staffing levels, employee retention, and client satisfaction.

Key Performance Expectations

• Maintain consistent daily recruiting activity.
• Provide qualified candidates—not simply high volumes of candidates.
• Respond quickly to client staffing needs.
• Minimize no-shows and early turnover through proper candidate screening.
• Maintain accurate documentation and reporting.
• Support full staffing coverage for assigned accounts.
• Demonstrate accountability, urgency, professionalism, and strong communication.

Regency Staffing Group is a results-driven staffing and recruiting partner that connects skilled professionals with high-demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision-makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long-term career potential.

With a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win-win outcomes where candidates can secure strong compensation packages and career growth opportunities.

Company Description

Regency Staffing Group is a results-driven staffing and recruiting partner that connects skilled professionals with high-demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision-makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long-term career potential.\n\nWith a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win-win outcomes where candidates can secure strong compensation packages and career growth opportunities.