Data Coordinator-Medical Records

Schedule

Full-Time: 36 Hours/Weekly 3p-3a, every third weekend, holiday rotation General Summary Interviews patients and reviews medication-related documentation for the purpose of compiling a medication history for patients being admitted to the Hospital. Compiled history information is entered into the patient's electronic health record for the purpose of facilitating medication reconciliation by the admitting provider. May perform a variety of functions which impact the medication reconciliation process and patient care. Responsibilities Essential Functions: Direct involvement with patients, care givers or family members upon arrival to obtain and document their home prescription and non-prescription medications. Effectively communicates across all health care disciplines inpatient and outpatient to ensure all information is obtained and documented. Collects an accurate best possible medication list of the patient's home medications in anticipation of hospital admission. Gathers information for best possible medication list from various resources (patient interviews, physician offices, community pharmacies, historical encounters, extended care facilities, or other acute care facilities) to ensure a complete and accurate entry into the hospital's electronic health record. Effectively communicates with other health care professionals to prioritize patient care and identify patient specific needs. Accurately enters the home medication list into the Hospital's information system for utilization by the provider responsible for admitting the patient. Updates the medication list in a timely manner so it can be used as the foundation for the patient's admission medication orders. Directs any unresolved issues to the admitting provider. Gathers medication information for patients in the ED and those being directly admitted to the floor. Greets, directs and assists patients, visitors, physicians and ancillary department staff. Answers telephones using personable etiquette. Answers inquiries by providing accurate information or forwarding callers to the appropriate resource. Identifies emergency messages, directs information to the appropriate personnel and maintains confidentiality. Communicates delays/difficulties in reconciliation process with appropriate disciplines. Assists with care and maintenance of department equipment, hardware and supplies. Common Expectations: Demonstrates a commitment to patients, visitors, and staff by: complying with all applicable safety regulations; learning the impact of duplication errors and methodology that will lead to a reduction of errors; reporting actual and potential errors as well as hazardous conditions; identifying opportunities to standardize processes and "error proof" systems that will lead to increased safety and participating in safety and compliance education and root cause analyses as required. Maintains established policies and procedures, objectives, quality assessment, safety, environmental and infection control standards. Demonstrates interpersonal communication to enhance/maintain good relationships. Takes a proactive approach to solving problems or behaviors. Displays a positive attitude as demonstrated through verbal and non-verbal communication. Demonstrates behavior consistent with System mission, vision, goals, objectives and patient care philosophy. Maintains effective communication and good relationships with other discipline within the facility for the patient's benefit. Treats all individuals with respect, courtesy and empathy. Willingly assists others with questions. Introduces self to visitors and offers assistance. Verbal and non-verbal responses are courteous, friendly and caring. Participates in educational programs and in-service meetings. Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation. Qualifications Qualifications Minimum Education:

High School Diploma or GED Required Work Experience: Less than 1 year 3 - 6 months Required Experience with medication names, their uses, doses and routes of administration. Preferred Licenses: Registered Pharmacy Technician Upon Hire Required or Registered Pharmacy Technician Trainee Upon Hire Required Courses and Training: 4 weeks hands-on training in the department. Upon Hire Required and Pharmacy Technician Training Program as defined by the Board of Pharmacy (BOP) Regulations § 27.702. Upon Hire Required Medical Terminology. Upon Hire Preferred Knowledge, Skills, and Abilities: Excellent communication/interpersonal skills. Excellent computer skills and the ability to use various software applications at once. Excellent patient interview skills. Critical thinking skills Effective time management skills with the ability to prioritize tasks. Benefits Offered: Comprehensive health benefits Retirement savings plan Paid time off (PTO) Education assistance Financial education and support, including DailyPay Expanded Paid Parental Leave For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org) WellSpan Health's vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region's largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest. WellSpan York Hospital Built on a solid 140-year legacy of providing high-quality, high-volume, community-based care, WellSpan York Hospital, the largest of WellSpan's eight hospitals, is a 596-bed acute care community teaching hospital that employs nearly 5,000 people, making WellSpan the largest employer in York County. Driven by a mission to provide exceptional care to all, WellSpan York Hospital serves a diverse population of more than 520,000 residents from the greater York County area. WellSpan York Hospital was one of several WellSpan Health hospitals honored by U.S. News & World Report with the High Performing recognition for 2022-23. The hospital offers services and programs that feature highly skilled clinical staff, life-saving technology and state-of-the-art facilities to address some of the most complex medical, surgical and behavioral health conditions. WellSpan York Hospital's Regional Resource/Level 1 Trauma Center has been accredited by the Pennsylvania Trauma Systems Foundation and is the only accredited trauma center in York, Adams and Franklin counties. It is a nationally recognized teaching hospital with nine residency programs, six allied health schools and other training programs. More than 700 physicians and other professionals are members of WellSpan York Hospital's medical and dental staff. WellSpan York Hospital in embarking on a significant five-year project. The centerpiece will be a new, eight-story surgical and critical care tower, which will dramatically expand the hospital's intensive care unit as well as develop new state of-the-art surgical suites, making it one of the top 10 largest hospitals in Pennsylvania with approximately 600 beds.