Office Manager

Job Description

Job Description

Office Manager – Code Consultants, Inc. (CCI)

Are you ready to join a company where your contributions truly matter? At CCI, we foster a positive, growth- oriented culture where employees thrive and take pride in our remarkable achievements. Explore our completed projects at the World Trade Center, IKEA, St. Louis Old Courthouse, and River City Casino on our company website.

Why Join the CCI Team?

• Full-time in-office position
• 401(k) with exceptional company match
• Bonus potential
• Outstanding medical and dental plans
• Company-paid vision, short-term disability, and life insurance
• Up to 4 weeks of paid time off within your first year
• 10 paid holidays
• Education reimbursement
• Growth and development opportunities
• Engaging, collaborative work environment

Position Overview :

We are seeking an experienced Office Manager to serve as the primary owner of office operations and internal office services at CCI. This role is responsible for coordinating and executing all aspects of daily office operations, ensuring a professional, efficient, and well-supported work environment across the firm. The ideal candidate will have 3–5 years of office management experience demonstrating strong organizational, communication, and technical skills.

Key Responsibilities:

Office Operations & Facilities

• Oversee daily office operations to ensure overall office readiness, organization, and functionality
• Manage kitchen, snack bar, and production room operations, including ordering, stocking, and upkeep
• Coordinate building maintenance requests and vendor services; track issues through resolution
• Manage space planning and office logistics, including desk assignments, office moves, and workspace setup

Front Desk, Communication & Office Coordination

• Own all aspects of phone coverage, including answering, transferring calls, and message coordination
• Maintain standards for front-facing communication and responsiveness across the office
• Coordinate internal office support items such as staff notifications and general administrative communication

Mail, Shipping & Logistics

• Manage all incoming and outgoing mail and package operations, including intake, logging, sorting, and distribution
• Coordinate courier services and overnight shipping, including preparation of shipping labels and documentation
• Ensure timely and accurate delivery tracking and follow-up

Supplies, Inventory & Budget Oversight

• Manage ordering and inventory of office supplies, kitchen items, and general office materials
• Maintain consistent stock levels across the office
• Track and manage budgets related to office supplies, kitchen operations, and office services

Vendor & Office Technology Coordination

• Manage relationships with office vendors, including supply vendors, equipment providers, and service contractors
• Coordinate non-IT office technology, including shared equipment, printers, and conference room resources
• Maintain equipment inventory and ensure functionality of shared office resources

New Hire Office Readiness

• Coordinate office setup for new hires, including workspace readiness and supply provisioning
• Partner with internal teams to ensure seamless onboarding experience from an office operations perspective

Administrative & Operational Support

• Process expense reports for internal departments such as talent & development and business development
• Coordinate food and logistics for internal meetings, training sessions, and office events
• Support general office initiatives that contribute to a positive and professional work environment

Qualifications:

• 3–5 years of office management experience .
• Strong computer skills, including proficiency in Microsoft Outlook, Word, Excel, and Bluebeam.
• Exceptional organizational skills with the ability to multitask, perform under pressure, and manage multiple
• Outstanding written and verbal communication skills, attention to detail, and a positive
• Motivated self-starter, capable of working independently and as part of a
• Ability to handle confidential information with
• Professional communication skills with all levels of staff, clients, and

Code Consultants, Inc. is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to

race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.