Front Desk HR Assistant

Job Description

Job Description

Job Title: Front Desk HR Assistant

Job Description

The Front Desk HR Assistant serves as the primary point of contact for visitors, employees, and candidates while supporting daily office operations and Human Resources activities. Based in Deerfield Beach, this role combines front desk reception, administrative support, and HR assistance, including new hire onboarding, employee documentation, and follow-up calls to promote a positive employee experience. The ideal candidate is well spoken, highly organized, professional in presentation, and comfortable managing multiple tasks in a fast-paced office environment.

Responsibilities

• Greet visitors in a professional and welcoming manner, answer and direct phone calls, and manage all front desk operations.
• Provide comprehensive administrative support including filing, scanning, copying, data entry, and accurate record keeping.
• Maintain office supply inventory, monitor stock levels, and assist with general office organization to ensure a well-functioning workspace.
• Process business cards, gas cards, and company credit card requests in a timely and accurate manner.
• Code invoices for approval and processing, ensuring proper documentation and routing.
• Coordinate incoming and outgoing mail, packages, and deliveries, and ensure items reach the appropriate recipients.
• Assist with maintaining confidential employee and company records, following established policies and procedures.
• Support onboarding activities by preparing new hire paperwork, ensuring completion of required documents, and facilitating a smooth start for new employees.
• Conduct new hire check-in calls and employee follow-up calls to support engagement, retention, and a positive employee experience.
• Assist Human Resources with employee data entry and record maintenance within company systems and HRIS platforms.
• Utilize Microsoft Office applications to create, update, and manage documents, spreadsheets, presentations, schedules, and email communications.
• Support calendar and scheduling activities, including meetings and interviews, as needed.
• Collaborate with HR and office staff to address administrative and HR-related tasks and projects.
• Perform other administrative and HR-related duties as assigned to support the headquarters and HR team.

Essential Skills

• High school diploma or GED.
• 3+ years of combined administrative, receptionist, office support, or HR assistant experience (for example, one year in HR and two years in administration, or three years in HR).
• Strong customer service skills with clear, professional spoken and written communication.
• High level of organization with strong attention to detail and the ability to manage multiple tasks effectively.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel, with intermediate skills in these applications.
• Experience with scheduling and calendar management using Microsoft Outlook and related tools.
• Demonstrated good tenure and stability in previous roles.
• Professional, neat, and well-groomed presentation appropriate for a front desk, headquarters-facing role.
• Ability to learn quickly, take direction, and apply feedback in an HR support environment.

Additional Skills & Qualifications

• Experience with HRIS systems, including Oracle or other HRIS platforms, is a plus.
• Bilingual language skills are considered an asset.
• Prior exposure to HR assisting responsibilities, such as onboarding, employee documentation, and data entry.
• Strong interpersonal skills with the ability to build rapport with visitors, employees, and candidates.
• Ability to multitask in a busy front desk environment while maintaining a calm and professional demeanor.
• Comfort working as the front-facing representative of a corporate headquarters.
• Teachable mindset with a willingness to develop HR knowledge and skills over time.

Work Environment

This is an onsite, Monday through Friday role, typically working from 8:00 a.m. to 5:00 p.m. at the front desk of a corporate headquarters in Deerfield Beach. The position functions as the face of the company, interacting frequently with visitors, employees, and candidates in a professional office setting. Work is performed using standard office technologies, including Microsoft Office Suite (Excel, PowerPoint, Teams, Outlook) and HRIS systems. The environment is structured, fast-paced, and team-oriented, with a focus on delivering excellent customer service and maintaining organized office operations. Professional attire and a neat, well-groomed appearance are expected to represent the company appropriately at the front desk.

This is a Contract to Hire position based out of Deerfield Beach, FL.

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Deerfield Beach,FL.

This position is anticipated to close on Sep 25, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.