Recruiting and Front Office Coordinator

Job Description

Job Description

Recruiting & Front Office Coordinator

Location: Clermont, FL
Schedule: Full-Time
Industry: Staffing & Recruiting

We are looking for a highly motivated,  Recruiting & Front Office Coordinator to join our fast-paced staffing team.

This person will be on the front lines of our recruiting operation—connecting with job seekers, identifying talent, conducting initial screening, generating candidate activity and helping our recruiters fill jobs for local businesses.

Yes, you will answer the phone and welcome people into the office. But that is only one small part of the job.

We are seeking someone who wants to become a recruiting professional, not someone looking for a traditional receptionist position.

This is the heart of the position.

• Source candidates through job boards, social media, referrals, our internal database and other creative recruiting channels.
• Make outbound calls and messages to potential candidates every day.
• Conduct initial phone screens to understand candidates' experience, availability, skills and career goals.
• Identify candidates who are a strong match for our open positions.
• Build and maintain an active pipeline of qualified candidates.
• Re-engage candidates who have previously applied or worked with us.
• Conduct candidate outreach campaigns for difficult-to-fill positions.
• Schedule interviews and coordinate next steps with recruiters and clients.
• Follow up relentlessly with candidates to keep them engaged and moving through the hiring process.
• Maintain accurate candidate information and activity in our ATS.
• Assist recruiters with urgent recruiting projects and high-priority job orders.
• Help identify new ways to attract candidates in the local market.

You will also be the face of our office.

• Answer incoming calls and quickly determine how to assist each caller.
• Welcome walk-in applicants and turn their visit into a positive candidate experience.
• Help candidates complete applications, onboarding paperwork and required processes.
• Communicate professionally with candidates.
• Keep candidates informed and respond quickly to questions and requests.
• Maintain a professional, organized and energetic office environment.
• Handle scanning, filing, data entry and other administrative tasks that keep the recruiting operation moving.

You will work closely with our recruiters and sales team to help drive office performance.

• Support recruiters in filling open positions quickly and effectively.
• Help track recruiting activity, candidate pipelines and follow-up.
• Participate in team meetings and recruiting strategy sessions.
• Jump in wherever the team needs support.
• Take ownership of assigned recruiting goals and projects.
• Look for opportunities to improve processes and increase candidate flow.
• Celebrate wins—and learn quickly from the misses.

We are a  performance-driven staffing office , and we value people who bring energy, urgency and a willingness to do what it takes to help our candidates and clients succeed.

There will be phones to answer, but there will also be people to recruit, goals to hit, problems to solve and wins to celebrate.

• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
• Excellent verbal and written communication skills.
• Confident and comfortable making frequent outbound calls.
• Strong interpersonal and customer-service skills.
• Ability to influence, persuade and build relationships.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable learning and using recruiting technology, ATS systems and Microsoft Office.
• Previous recruiting, staffing, sales, customer service or administrative experience is a plus—but drive and personality matter just as much as experience.

• Training and development in professional recruiting and staffing
• Opportunity to grow into Recruiting, Employment Specialist or Sales roles
• A team-oriented, energetic and competitive environment
• Performance-driven culture and incentive opportunities
• Health benefits
• PTO and paid holidays
• Opportunity to build valuable skills in recruiting, sales, business development and talent acquisition
• The opportunity to make a real difference by helping people find meaningful employment

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