Accounts Payable / Accounts Receivable Clerk

Accounts Payable/Receivable Clerk

We are looking for a motivated and detail-oriented AP/AR Clerk to join our accounting team. In this role, you will own the full accounts payable cycle from receiving and coding invoices to scheduling payments while also supporting accounts receivable and contributing to general ledger reconciliation. If you thrive in a structured, deadline-driven environment and take pride in keeping the numbers right, we want to hear from you.

Accounts Payable

• Receive, sort, and upload vendor invoices daily via mail, email, and vendor portals into our AP management system.
• Code and route invoices for approval or match to purchase orders; coordinate PO generation for freight invoices.
• Resolve AP system rejections and reconcile pending invoices between systems to ensure accurate payment queues.
• Log into vendor portals weekly to retrieve new or missing invoices.
• Review and audit approved expense reports for coding accuracy and documentation completeness.
• Prepare, schedule, and post ACH and wire transfers for weekly vendor and intercompany payments.
• Distribute remittance advice to vendors and maintain organized payment binders for audit purposes.
• Request and reconcile monthly vendor statements; follow up proactively with vendors as needed.
• Manage commission statements and maintain audit-ready commission files with supporting documentation.
• Hold and manage invoices in dispute related to damaged, out-of-spec, or undelivered products.

Accounts Receivable

• Contact customers professionally regarding past-due or partial payments.
• Generate and distribute customer invoices; create sales orders as directed.
• Apply customer payments and post receipts in coordination with the weekly payment cycle.
• Assist in organizing project folders with sales orders, POs, invoices, and commission documents.

General Accounting

• Review general ledger accounts regularly and prepare proposed journal entries based on reconciliation findings.
• Reconcile balance sheet accounts including prepaid expenses, accrued liabilities, and goods-received-not-invoiced.
• Monitor and prepare sales tax documentation; file sales tax returns externally.
• Post monthly depreciation and payroll transactions from statements.
• Maintain vendor and customer master data, including new business partner setup and ACH verification.

What We're Looking For

• Required: 2+ years of experience in accounts payable, accounts receivable, or a general accounting role.
• Proficiency with ERP or accounting software (Sage X3 or similar strongly preferred).
• Experience with AP automation/invoice management systems.
• Solid understanding of the full AP cycle: PO matching, three-way match, and payment processing.
• Proficiency with Microsoft Excel and standard office tools.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to manage recurring weekly and monthly deadlines independently.
• Clear, professional communication with vendors, customers, and internal stakeholders.
• Preferred: Familiarity with Expensify or similar expense platforms.
• Experience processing ACH and wire transfers through bank portals.
• Working knowledge of GL reconciliation and journal entry preparation.
• Background in sales tax filing and payroll posting.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.

Why Join Us

• Stable, full-time position with consistent and predictable responsibilities.
• Collaborative team environment where your contributions are visible and valued.
• Opportunity to expand your accounting skill set across AP, AR, and GL functions.
• Room to grow as the company continues to develop its accounting processes and systems.

Work Environment

• Office-based, Monday through Friday with standard business hours. Some overtime required during month-end closing.
• Occasional schedule flexibility required on payment processing days.
• Fast-paced but structured workflow with clear weekly and monthly cycles.