Coordinator IV, Diagnosticians, Evaluations, and Related Services

Reports to: Director Compliance, Evaluation, & Related Services

PC #: 24263

Pay Grade: 305 Days: 239 Days Salary: $90,225 - $108,704 FSLA Status: Exempt Position Purpose The Coordinator IV, Diagnosticians, Evaluations, and Related Services is responsible for supporting the implementation, quality, and compliance of evaluation practices across the district. This role ensures that evaluations are conducted with precision, in a timely manner, and in alignment with federal, state, and district requirements, resulting in accurate identification and high-quality, defensible eligibility decisions for students. The Coordinator ensures consistency in evaluation practices across campuses and that all work meets high professional standards for quality, accuracy, and compliance. Under the direction of the Director of Compliance, Evaluation, and Related Services, the Coordinator provides performance management and supervision of Educational Diagnosticians to ensure high-quality evaluations, effective caseload management, adherence to evaluation timelines, and rigorous report writing practices. The role fosters a high-performance culture grounded in accountability and continuous improvement, while ensuring that evaluation practices are instructionally relevantinforming service delivery, supporting appropriate placement decisions, and improving outcomes for students through consistent, evidence-based practices. Essential Job Functions Supports the implementation, quality, and compliance of evaluation practices across the district, ensuring evaluations are conducted with precision, in a timely manner, and in alignment with all federal, state, and district requirements. Ensures consistency and quality of evaluation practices across campuses, including accurate identification, high-quality report writing, and defensible eligibility determinations aligned to professional standards. Provides performance management and supervision of Educational Diagnosticians to ensure high-quality evaluations, effective caseload management, adherence to evaluation timelines, and consistent documentation practices. Fosters and maintains a high-performance culture among Educational Diagnosticians grounded in accountability, continuous improvement, and student outcomes. Provides targeted coaching, feedback, and support through review of evaluation reports, professional practice, and performance data to improve evaluation quality and staff effectiveness. Applies and communicates best-in-class research to ensure evaluation and related service practices result in precise, defensible identification decisions, while reducing overidentification and addressing disparities across student groups. Monitors evaluation timelines, caseload distribution, completion rates, and documentation quality to ensure compliance, efficiency, and equitable service delivery across campuses. Reviews evaluation reports, data summaries, and eligibility determinations to ensure accuracy, instructional relevance, and alignment with district expectations and professional standards. Supports the implementation of district appraisal and evaluation systems by providing performance-related input, identifying areas for growth, and contributing to professional development and corrective action planning as needed. Analyzes evaluation-related data to identify trends, strengths, gaps, and areas of over- or under-identification, and supports the development of targeted actions to improve evaluation practices and outcomes. Supports continuous improvement of the evaluation program by identifying system-level needs, recommending adjustments, and ensuring alignment to district expectations for quality, consistency, and efficiency. Prepares reports and provides regular updates to Specialized Learning and Curriculum & Instruction leadership regarding evaluation program effectiveness, staffing trends, compliance indicators, and student outcomes. Collaborates with campus administrators to support effective referral processes, evaluation scheduling, and multidisciplinary team engagement to ensure timely and high-quality evaluations. Works in partnership with Specialized Learning teams, compliance staff, related services leadership, and Curriculum & Instruction departments to align evaluation practices with instructional priorities and student needs. Provides guidance and support to campus teams regarding evaluation procedures, eligibility criteria, and instructional implications to ensure evaluations inform service delivery and student outcomes. Serves as a district resource to parents, educators, and administrators regarding evaluation processes, eligibility decisions, and best practices in assessment. Partners with Talent Management and Specialized Learning leadership to support recruitment, onboarding, staffing alignment, and retention of Educational Diagnosticians. Identifies professional learning needs based on performance data, program trends, and updates to assessment practices or regulations. Designs and delivers professional learning aligned to best practices in evaluation, assessment, report writing, and instructional relevance. Supports onboarding, mentoring, and ongoing development of Educational Diagnosticians to ensure consistency, quality, and alignment of evaluation practices across the district. Communicates current research, updates to assessment tools, and evaluation-related guidance to strengthen staff expertise and practice. Supports district and campus compliance with all federal, state, and district requirements related to evaluation, eligibility determination, and assessment practices. Monitors adherence to evaluation timelines, procedural safeguards, and documentation standards, ensuring alignment with all compliance expectations and audit requirements. Assists in addressing compliance findings, corrective actions, and monitoring activities related to evaluation practices to ensure timely resolution and continuous improvement. Ensures alignment of evaluation practices with federal, state, and district requirements, including Results Driven Accountability (RDA) indicators and audit expectations. Demonstrates flexibility in scheduling and availability, including extended or adjusted work hours during peak evaluation periods, compliance timelines, and critical reporting cycles, to ensure timely, accurate, and high-quality execution of responsibilities. Personal Work Relationships All Fort Worth ISD employees must maintain a commitment to the Districts mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations. Other Duties As Assigned Performs all job-related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. Knowledge, Skills & Abilities Knowledge of evidence-based evaluation practices, assessment frameworks, and multidisciplinary evaluation processes used to identify students with disabilities. Knowledge of assessment tools, administration protocols, and interpretation of results to ensure accurate, valid, and defensible evaluation outcomes. Knowledge of eligibility determination processes and criteria to ensure precise identification and appropriate services, while reducing overidentification and addressing disparities across student groups. Knowledge of federal, state, and district requirements related to evaluation, eligibility, procedural safeguards, and special education compliance, including audit expectations and Results Driven Accountability (RDA) indicators. Knowledge of evaluation timelines, compliance requirements, and best practices for managing caseloads to ensure timely and efficient completion of evaluations. Knowledge of data-driven decision-making, including strong data literacy to analyze evaluation data, identify trends and gaps, and support targeted actions to improve identification and service outcomes. Knowledge of the connection between evaluation practices and instructional planning, ensuring evaluation results inform service delivery, placement decisions, and student supports. Skill in supervising and managing Educational Diagnosticians, including setting clear expectations, monitoring performance, providing actionable feedback, and ensuring accountability for evaluation quality and timelines. Skill in fostering a high-performance culture focused on precision, compliance, continuous improvement, and positive student outcomes. Skill in reviewing and evaluating assessment reports, eligibility determinations, and documentation for quality, accuracy, and instructional relevance. Skill in analyzing and interpreting complex evaluation data to identify patterns, address inconsistencies, and improve systemwide evaluation practices. Skill in organizing and managing multiple priorities, including evaluation timelines, caseload distribution, compliance requirements, and program implementation across campuses. Skill in designing and delivering professional learning aligned to best practices in evaluation, assessment, and report writing. Skill in collaborating effectively with campus leadership, Specialized Learning teams, compliance staff, related services, and Curriculum & Instruction departments to ensure alignment and coherence of evaluation practices. Skill in clear and effective communication, both oral and written, including the ability to explain evaluation results, eligibility decisions, and implications to educators, administrators, and families. Ability to apply policies, procedures, and regulatory requirements in practical settings to ensure compliance while maintaining a focus on quality and student outcomes. Ability to build and maintain strong working relationships that support collaboration, trust, and consistent implementation across campuses. Ability to manage competing priorities and deadlines in high-stakes environments while maintaining accuracy, responsiveness, and attention to detail. Ability to engage in continuous professional learning and remain current on changes in assessment practices, regulations, and research. Travel Requirements Travels to school district buildings, community-based sites, and professional meetings as required. Additional travel requirements might be assigned as appropriate to meet the demands of the job Physical & Mental Demands, Work Hazards Tools/Equipment Used: Standard office equipment, including computer and peripherals; standard instructional equipment. Posture: Moderate standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching; moderate walking. Lifting: Regular light lifting and carrying (less than 40 pounds); may lift and move textbooks and classroom equipment; may also be required to pick up and/or restrain students as needed; may be required to lift and transfer students to and from wheelchair or assist with positioning of students with disabilities. Environment: Works inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; may require occasional irregular and/or prolonged hours; regular districtwide travel to student homes; this position may involve rare exposure to blood or body fluids. Attendance: Regular and punctual attendance at the worksite is required for this position. Mental Demands: Maintains emotional control under stress; works with frequent interruptions. Hazards: May be subject to adverse and hazardous working conditions, including violent and armed confrontations; ability to control sudden violent or extreme physical acts of others and exhibit rapid mental and muscular coordination simultaneously. Minimum Required Qualifications This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Education: Bachelors degree from an accredited college or university required. Masters degree from an accredited college or university in Education or related field preferred. Certification/License: Valid Texas Teaching Certificate preferred. Valid Texas Special Education Teaching Certificate preferred. Valid Educational Diagnostician Certification or School Psychology License required. Experience: Minimum of 3 years of experience conducting evaluations and/or providing related services to students with disabilities required. Demonstrated, verifiable track record of producing high-quality, accurate, and defensible evaluations and eligibility determinations required. Experience managing evaluation timelines, caseloads, and documentation in alignment with federal, state, and district requirements required. Experience using evaluation data to identify trends, inform eligibility decisions, and support appropriate service delivery and instructional planning preferred. Experience supporting or collaborating with campus teams to ensure evaluation and related service practices are aligned to student needs and instructional priorities preferred. Experience working in a large, urban school district or with diverse student populations preferred. #J-18808-Ljbffr Fort Worth ISD