Accounts Receivable Specialist

About Us:
V. Van Dyke, Inc. is a specialized heavy hauling trucking company, established in 1947 and known for tackling the toughest and most complex transport projects across the region. From oversized machinery to industrial loads, we deliver with safety, reliability, and unmatched service. Our success is built on teamwork, integrity, and a commitment to getting the job done right.

The Opportunity:
We're seeking a full-time Accounts Receivable Specialist to join our team and play a key role in our continued growth. You will be responsible for supporting the daily accounting operations. This is an onsite, Monday through Friday position . $23-$32/hour

Medical, dental, and vision insurance available (100% employee-paid)

Pre-tax payroll deductions for premiums

Access to group rates through employer-sponsored plans

You’ll be part of a collaborative team environment where communication, teamwork, and mutual support are essential. This role works closely with peers, leadership, and other departments to achieve common goals.

The Accounts Receivable (A/R) Specialist is responsible for accurate and timely billing, payment application, revenue reconciliation, and collections for the company. This role works closely with dispatch, operations, and accounting to ensure freight charges, project-based billing, and compliance documentation are processed correctly and in accordance with customer and regulatory requirements.

Essential Functions

• Invoice customers for trucking services, warehousing, storage, and rail.
• Preview Bills of Lading (BOL’s), rate confirmations, permits, service types, and purchase order references to ensure accurate billing.
• Verify accessorial charges such as permits, pilot cars, escorts, detention, reposition, and layover fees.
• Communicate with dispatch and operation teams to resolve missing or incorrect billing information.
• Post invoices in Tailwinds TMS based on individual load completion dates and weekly billing cycles.
• Batch project loads together for consolidated customer invoices when required.
• Prepare, scan, and email invoices with all supporting documentation.
• Maintain organized electronic and hard-copy customer files by account and project.
• Download billed revenue reports daily from Tailwind TMS and upload them into QuickBooks.
• Review and reconcile Tailwind and QuickBooks data; research and resolve discrepancies.
• Complete weekly and monthly revenue close by ensuring all completed loads and services are billed and posted correctly by branch and terminal.
• Run unbilled load and scheduled services reports and coordinate with dispatch to resolve open items.
• Apply ACH and wire payments in Tailwinds and QuickBooks. Record customer payments.
• Identify, research, and resolve short payments, overpayments, and unapplied cash. Communicate discrepancies and remittance issues with customers.
• Run weekly A/R aging reports and proactively follow up on past-due balances. Contact customers regarding overdue invoices and maintain communication log.

Qualifications

• Associate’s degree (A.A.) in accounting or equivalent from two-year college or technical school; and two years related accounting and/or training; or equivalent combination of education and experience.
• Must be able to work on assignments that are complex in nature where considerable judgement and initiative are required in resolving problems and making recommendations.
• Must be proficient in Microsoft Office Suite and accounting software.
• Ability to work well with others.
• Present the company in a positive and professional manner when interacting with the public.
• Must be able to hold in confidence sensitive information.