Logistics Administrator

Logistics Administrator

Positively support internal stakeholders by assisting with month-end activities and providing administrative support to ensure accurate and timely completion of required processes. Tracking and entering load information, contract details, to initiate the process for AR/AP invoicing.

This is a contract position to support demand during peak hiring season with a completion date in April 2027. This is a hybrid role; candidates must be located within a commutable distance to the Rochester, NY or Salt Lake City, UT office.

What We Will Offer You:

• Culture: Join a supportive and inclusive work environment where collaboration, respect, and open communication are at the core of everything we do.
• Competitive Compensation: We offer a highly competitive compensation and total rewards package, ensuring that your hard work and dedication are recognized and rewarded accordingly.
• Flexibility: We understand the importance of work-life balance and offer various flexible schedules to help you manage your personal and professional commitments effectively.
• Technology: Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
• Employee Assistance Programs: We care about you! You and your family will have access to LYRA, an industry leading platform that provides comprehensive support and a myriad of resources to help support your physical, mental, financial and social well-being.
• Opportunity: A continuous focus on professional development with many opportunities for training & career growth.
• Safety Focused: We care about you and have developed a 24/7 safety mindset that is showcased throughout every facet of the organization.

What You'll Do:

• Tracks and confirms propane deliveries are booked accurately on sale, purchase, and storage contracts
• Ensures 100% of dispatched loads are accounted for
• Enters propane deliveries into operational accounting software Creative Energy and Secure Sheets
• Verifies transactions to ensure correct load dates, pricing, volume, locations and freight or other charges
• Follows up with the appropriate internal or vendor contacts to investigate and resolve any errors and discrepancies with logistics, or obtain missing documentation
• Analytical research to resolve discrepancies in BOL information, pricing, contracts
• Manages recording and balancing inventory levels on a daily and monthly basis and month end reconciliation including communication with terminal operators/storage sites to align
• Completing assigned tasks for month end closing
• Administrative support for logistics team.

What You Bring:

• Bachelor's Degree preferred; High school diploma, GED, or equivalent required.
• Up to 1 year of relevant experience preferred
• Propane industry experience, Oil and Gas, Transportation, Logistics, Contract management preferred
• Strong computer proficiency, including MS Office (Outlook, Word, Excel, PowerPoint and Project), Portal / Intranet
• Flexibility and adaptability to frequently changing priorities and deadlines
• Legal Authorization to work in the US is required. We will not sponsor individuals for employment visas now or in the future for this job opening.

The hourly rate for this position is $20.75 per hour.

Here at Kiva United Energy, we are an equal opportunity employer committed to the inclusion and accommodation of all individuals, we welcome all qualified candidates to apply. If you have an accommodation need during the recruitment & selection process, we encourage you to connect with us to let us know how we can enhance your experience.