Rental Operations Coordinator

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team! We are seeking a Coordinator, Supply Chain to support third-party equipment rental coordination and internal data management across U.S. branch operations. This is an hourly role focused on organization, communication and system accuracy. This position is based in the Atlanta GSC office and follows a hybrid schedule (typically onsite Tuesday through Thursday). Summary This role is responsible for monitoring and coordinating third-party rental equipment usage, helping branches reduce unnecessary spend, and maintaining accurate system data related to inventory and part numbers. The Coordinator will work across multiple systems and vendor portals to track equipment utilization, communicate with branch teams, and ensure timely action is taken. This position also supports internal data updates that are critical to maintaining operational accuracy. Success in this role requires strong organizational skills, attention to detail, comfort working in spreadsheets and systems, and the ability to follow up and communicate effectively with field teams. Description of Essential Duties Rental Coordination and Cost Control (Primary Focus) * Monitor third-party equipment rentals through vendor portals (e.g., United Rentals) * Identify low-utilization or inactive equipment and upcoming return opportunities * Communicate with branch managers and job site contacts to drive timely equipment returns * Track rental activity and maintain visibility into equipment ownership across branches * Follow up consistently to ensure action is taken and cost savings are realized * Build and maintain relationships with branch personnel to improve responsiveness Data Management and System Updates (Secondary Focus) * Assist with part number creation, updates, and maintenance across multiple systems * Ensure accuracy of inventory and asset data to support operational reporting * Process update requests from internal stakeholders in a timely and accurate manner * Navigate multiple internal systems and data sources to complete updates General Responsibilities * Manage competing priorities between rental coordination and internal requests * Create and maintain organized tracking tools (spreadsheets, reports, shared files) * Support ad hoc requests, reporting, and special projects as needed * Participate in calls or meetings to align on priorities and updates * Escalate issues appropriately when additional support is needed Education /Experience * 1-3+ years of experience in a coordination, operations, logistics, or administrative support role * Experience working in supply chain, warehouse, inventory, or similar environments is a plus but not required * Background in roles involving tracking, organizing, or managing multiple tasks or systems is preferred * Entry-level candidates with relevant internship or coordination experience will be considered Interpersonal Skills * Strong organizational skills with the ability to manage multiple tasks and priorities * Ability to communicate clearly and professionally via email and internal systems * Comfortable following up and working with field teams in a fast-paced environment * Self-starter with the ability to work independently and stay on top of responsibilities * Not overly passive; able to take initiative and drive tasks forward * Strong attention to detail and commitment to accuracy Computer Skills * Proficiency with Microsoft Office (Excel, Outlook required) * Ability to work within multiple systems, databases, and vendor portals * Basic to intermediate Excel skills (filters, sorting, simple formulas; pivot tables a plus) BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan. About Us: BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today's BrandSafway is At Work For You - leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive. BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status. Notice to all potential job candidates: Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at View email address on click.appcast.io and provide the name of the individual and any other documentation or proof of such an act. \#LI-CL1 $20-$24/hour