38445 Coordinator Legal

Legal Coordinator

Exempt

Reports to: General Counsel

Primary Purpose: Responsible for supporting and assisting the Office of General Counsel and Employee Relations departments. Conducts research, coordinates public information requests, prepares documentation, and helps with hearing preparation.

Qualifications:

Education/Certification:

Bachelor's Degree in Human Resources, Management, Legal, or a related field

Master's Degree in Human Resources, Legal Studies, or Educational Administration, preferred

Experience:

Minimum of three (3) years of progressively responsible experience in human resources management, employee relations, legal, or public school administration

Previous school district experience, preferably in the state of Texas

Special Knowledge/Skills/Abilities:

Knowledge of the administration of assigned programs and applicable laws

Strong knowledge of contract administration and other legal processes, such as the Texas Public Information Act, coordinating subpoenas, and witness testimony for court and administrative hearings

General knowledge of employee law, human resources, and employee relations activities

Ability to implement policy and procedures

Ability to use software to develop spreadsheets, perform data analysis, and word processing, and proficiency in MS 365

Strong organizational, communication, and interpersonal skills

Ability to effectively present information to one-on-one and to small and large groups of employees

Excellent public relations, organizational, communication, and interpersonal skills

Demonstrated ability to handle complex or volatile situations/individuals effectively

Ability to interpret and prepare legal technical documents

Major Responsibilities and Duties:

1. Assist with the administration and monitoring of the District's contract review platform and communicate with stakeholders on potential revisions and the status of agreements.

2. Review campus-based agreements to ensure stakeholders comply with applicable laws and board policies, and consult with the District's legal counsel as needed.

3. Coordinate responses or document collection for subpoenas and public information requests.

4. Assist with identifying and responding to employee issues; collaborate with district leadership to ensure preemptive, effective employee communications.

5. Assist with administering the employee grievance procedures adopted by the board and maintaining grievance files.

6. Assist with the investigation, analysis, and decision-making process regarding personnel problems and other related policy issues.

7. Support directors, officers, employees, and other government agencies on employment, record keeping, retirement, grievance, and other personnel matters and procedures.

8. Inform employees of personnel policies, procedures, and programs that affect them.

9. Coordinate communication of investigation findings and document investigation efforts with Stakeholders.

10. Ensure district compliance with federal and state laws and regulations.

11. Interpret policies and procedures and ensure the support of directors, officers, employees, and other government agencies on employment, record keeping, retirement, grievance, and other personnel matters and procedures.

12. Ensure procedures are followed to inform employees of personnel policies, procedures, and programs that affect them.

13. Stay abreast of current research and best practices in employee relations management and development across educational and non-educational settings, and adjust plans, policies, and procedures accordingly.

14. Partner with district leaders to develop, recommend, and amend policies, regulations, processes, and tools.

15. Testify in administrative hearings or court when necessary.

16. Advise supervisors on district policies and procedures to support employee performance management and corrective actions, including discipline and dismissal, as well as complaint management.

17. Recognized functional expert who regularly facilitates employee relations processes and projects critical to the organization in support of a high-performance workplace, including administrative leaves, grievances, and disciplinary actions.

18. Partner with the Office of General Counsel and Employee Relations departments to conduct legal and employee issues training.

19. Advises employees on the employee grievance and investigations process.

20. Interprets, implements, and administers organization-wide Board policies and processes.

21. Draft clear and concise written communications to address employee concerns and accurately relay information regarding district policies.

22. Follow district safety protocols and emergency procedures

23. Perform all other duties as assigned.

Supervisory Responsibilities:

Directly supervises assigned staff

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, including frequent keyboarding and use of a mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Garland Independent School District