Accounting Specialist

Accounting Specialist The Accounting Specialist is a growth-oriented corporate accounting role responsible for supporting a broad range of accounting activities, including accounts payable, expense reports, general ledger support, account reconciliations, sales batch processing, bank and credit card reconciliations, reporting, month-end close, audit support, and process documentation. The ideal candidate is detail-oriented, analytical, collaborative, and eager to grow within the accounting function. Growth Opportunity The role will initially include a primary focus on accounts payable and transactional accounting but offers the opportunity to develop into a broader accounting position with increasing ownership of reconciliations, journal entries, reporting, internal controls, system improvements, and special projects. Over time, this person should be capable of serving as a key resource to the Director of Accounting by developing a deeper understanding of the company's accounting processes, systems, controls, and financial reporting needs. Core Accounting Operations Process full-cycle accounts payable, including vendor setup, obtaining IRS W-9 forms, IRS TIN matching, purchase order matching, invoice review for accuracy, proper approvals, GL coding, sales use tax accruals, and payment preparation. Review open purchase orders and outstanding invoices to support accurate and timely payment processing. Review and reconcile Concur expense reports for compliance with company travel policies, proper manager approval, GL coding, and posting to Microsoft Dynamics GP. Maintain accurate vendor records within the accounting system and ensure timely, accurate general ledger transaction entries. Process daily sales batches and related accounting entries. Respond professionally to vendors and internal inquiries regarding payments, invoices, account balances, and related accounting matters. General Ledger, Reconciliations, and Close Prepare non-AR bank deposits and reconcile bank statements, credit cards, and petty cash. Prepare journal entries to support accruals, prepaid expenses, reclasses, and other recurring or non-recurring accounting activity. Reconcile assigned balance sheet accounts, research outstanding accounting items, and assist with variance analysis. Support month-end and year-end close activities by ensuring transactions are recorded accurately and timely. Prepare ad hoc reports and analysis to support accounting, reporting, and business needs. Audit, Compliance, and Internal Controls Assist with annual external audit requests, supporting schedules, and documentation. Maintain accurate accounting records and support compliance with company policies, accounting standards, and internal controls. Assist with compliance documentation, AP vendor files, record retention, and related department documentation requirements. Maintain confidentiality of financial information and comply with company policies and procedures. Process Improvement, Systems, and Cross-Training Review, update, and create process documentation to support consistency, department coverage, and the business continuity plan. Cross-train with accounting team members to develop broader knowledge of accounting processes and provide backup support as needed. Support accounting system enhancements, implementation activities, testing, and related process improvement initiatives. Perform department administrative and record retention activities as needed to support accounting operations. Perform other duties as assigned. Qualifications / Education / Skills Bachelor's degree in accounting, finance, or related field required, plus 3+ years of accounting experience that includes accounts payable, general ledger accounting, and account reconciliations. Solid understanding of accounting principles, financial procedures, accruals, prepaid expenses, reconciliations, and month-end close processes. Intermediate to advanced Microsoft Excel skills preferred, including pivot tables, lookups, and analysis of larger data sets; proficiency in Word, Outlook, and other standard business applications required. Experience with Microsoft Dynamics GP or other ERP/accounting software preferred; SAP Concur Invoice and Expense experience a plus. Technology or software industry experience a plus. Competencies & Aptitudes Analytical and Process-Oriented: Researches discrepancies, identifies root causes, develops practical solutions, and continuously seeks opportunities to improve accuracy, efficiency, documentation, and internal controls. Organization and Execution: Demonstrates strong attention to detail, accuracy, organization, and time management, with the ability to prioritize competing responsibilities and meet deadlines. Ownership and Accountability: Takes responsibility for assigned work, follows through on commitments, exercises sound judgment, and communicates proactively when issues arise. Communication and Collaboration: Communicates clearly and professionally with team members, managers, vendors, and internal customers, and works effectively both independently and as part of a team. Adaptability and Professional Growth: Embraces changing priorities, systems, and business needs while demonstrating a desire to expand accounting knowledge and take on increasing responsibility. Integrity and Confidentiality: Handles sensitive financial information with professionalism, discretion, and commitment to ethical business practices.