Conflicts Analyst

Legal Conflicts & Client Intake Coordinator Non-Exempt | 7.5-Hour Workday Matura Farrington is working closely with a highly regarded litigation boutique in its search for an experienced Legal Conflicts & Client Intake Coordinator to take ownership of key conflicts, new business intake, and matter administration functions. This is a highly visible role that works closely with attorneys, firm leadership, Accounting, and IT and requires excellent judgment, analytical skills, and a strong internal client-service mindset. The position is ideal for someone who approaches conflicts as a research and analytical function—not simply a processing function —and who enjoys working with sophisticated attorneys in a high-performing, collaborative environment. Position Overview This individual will research potential conflicts and related entities, prepare conflicts reports, support new client vetting, and oversee matter-opening workflows. The position will also provide backup coverage for docketing and coordinate certain records-related activities, although neither will be a primary day-to-day responsibility. Key Responsibilities Conflicts Research & Analysis Conduct conflicts searches for prospective clients and new matters Research corporate relationships, affiliates, related entities, and other relevant parties Review and organize search results and prepare clear, accurate conflicts reports for attorney review Maintain the integrity and accuracy of conflicts data Coordinate with attorneys and staff to obtain complete information required for conflicts clearance Assist with conflicts-related audits, reporting, and risk-management initiatives Escalate potential issues for appropriate legal or professional responsibility review New Business Intake & Matter Administration Coordinate new client and matter intake from initial request through matter opening Review intake submissions for completeness and accuracy Gather background information to support the vetting of prospective clients Monitor engagement letter documentation and onboarding requirements Coordinate with Accounting regarding retainers, trust deposits, and related financial requirements Maintain accurate client and matter records Process matter updates, closures, reactivations, and other changes as needed Records & Docketing Support Coordinate records retention and destruction activities, including off-site records Partner with IT on document management and information governance initiatives Provide backup support for the firm's docketing function as needed Help ensure confidential client and firm information is appropriately maintained and protected Process & Operational Support Maintain written procedures, workflows, and service standards Help ensure appropriate cross-training and backup coverage for key functions Prepare reports for leadership and recommend process improvements Coordinate with a part-time records resource as needed Partner across Accounting, IT, attorneys, and firm leadership to provide responsive administrative support Qualifications Experience 5+ years of law firm experience in one or more of the following areas: Conflicts New business/client intake Records or information governance Docketing Legal operations Strong conflicts research and analytical experience highly preferred Experience working directly with attorneys and providing a high level of internal client service Education Bachelor's degree preferred Technical Skills Strong Microsoft Office skills, with Excel proficiency particularly important Experience with legal document management, conflicts, intake, or financial systems iManage experience is a plus Aderant experience is a plus Familiarity with legal docketing systems such as CompuLaw is helpful Experience importing, exporting, manipulating, or maintaining data is beneficial Exposure to financial or practice-management system conversions is a plus Core Competencies Strong analytical and research skills Exceptional attention to detail and data accuracy Polished, professional communication style Strong judgment and discretion with confidential information Ability to think critically and identify issues requiring further review Highly organized with excellent follow-through Service-oriented and responsive when supporting attorneys Comfortable working independently while collaborating across departments Ideal Candidate Profile The strongest candidate will likely come from a law firm conflicts or new business intake environment and have experience taking ownership of searches rather than simply running names through a system. They should be comfortable researching entities, identifying relationships, organizing potentially complex results, and presenting information clearly for attorney review. This could also be an excellent opportunity for a well-rounded legal operations professional with experience spanning conflicts, intake, records, risk, or information governance who wants broader ownership within a sophisticated but more intimate law firm environment. Why This Opportunity? Join a highly successful and sophisticated litigation boutique Receive meaningful cross-training and knowledge transfer from a long-tenured team member Broad ownership across conflicts, intake, and matter administration Direct interaction with attorneys and firm leadership Smaller-firm environment where the position can have a visible impact Hybrid schedule with three days onsite Stable, long-term opportunity for someone who values quality, professionalism, and strong internal client service #J-18808-Ljbffr Matura Farrington