Administrative Services Assistant (Office Automation)

Administrative Support Services

If selected for this position, you will join a well-respected team that is responsible for providing administrative support services. Typical work assignments will include:

• Provide a variety of administrative assistance services: Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Prepare a variety of recurring and special reports, compiling data and obtaining required information. Advise employees on all procedural and administrative functions related to reports.
• Establish and maintain office files, records, logs, and manuals in accordance with specified file systems and office needs.
• Perform front desk duties such as screening visitors and accepting phone calls.
• Receive and review incoming mail and determine if it is appropriate to call to the attention of a supervisor or to redirect to other organizational entities.
• Disseminate mail (hand-delivered mail, packages, supplies, etc.).
• Maintain logs of current inventories, conduct inventories of supplies to ascertain stock and reorder levels for offices.
• Assists with purchasing actions of routine office supplies and general office requirements. Obtain missing or corrected data from supporting documents, operating instructions, or supervisor. Documents include precise specifications and requirements.
• Assists with government owned vehicles, to include scheduling for maintenance, repairs, and registration of government vehicles assigned to the district in a timely manner.
• Coordinate and manage facility maintenance requests to ensure timely resolution of issues.

Responsibilities will increase and assignments will become more complex as your training and experience progress.