Accounting & Inventory Operations Coordinator

Job Description

Job Description

Description:

Aquatic Control Inc.

Accounting & Inventory Operations Coordinator

Seymour, Indiana

Aquatic Control Inc. is a privately owned lake and pond management company with our home office in Seymour Indiana and satellite offices in Valparaiso, IN; Evansville, IN; Truesdale, MO; Jackson, TN; Williamsville, IL; Elizabethtown, KY; Elkhart, IA; Knoxville, TN; Davenport, IA; and Chicago, IL. We are actively growing and need to add an Accounting & Inventory Operations Coordinator at our headquarters in Seymour, Indiana. Start date: August 2026

Position Summary

The Accounting & Inventory Operations Coordinator is responsible for managing the company’s accounts receivable, accounts payable, and inventory tracking processes to ensure accurate financial records, timely cash flow management, and reliable inventory reporting. This role works closely with sales, purchasing, warehouse, and management teams to maintain efficient operational and financial controls.

Key Responsibilities

Accounts Receivable (AR)

• Manage Accounts Receivable Specialist Processes:
  • Record incoming payments including checks, ACH, and credit cards.
  • Prepare AR aging reports and assist management with collections when needed.
  • Maintain accurate AR records within the accounting system.
• Generate and distribute customer invoices in accordance with defined company policies
• Investigate and resolve billing discrepancies with customers and internal staff
• Monitor customer accounts to ensure timely payment of outstanding balances
• Coordinate with sales and customer service teams to resolve account issues
• Execute special, non-standard customer invoices or payment requests
• Provide surge support during the peak spring season (approx. 2-4 weeks), including high-volume call management and administrative assistance

Accounts Payable (AP)

• Manage Accounts Payable Specialist Processes:
  • Review, verify, and process vendor invoices for accuracy and proper approval.
  • Coordinate with purchasing and warehouse teams to verify receipt of goods before payment.
  • Ensure timely payment of vendor invoices according to payment terms.
  • Prepare weekly or bi-weekly payment runs.
  • Maintain vendor records including W-9 forms and contact information.
  • Reconcile vendor statements and resolve discrepancies.
• Assist with vendor communication regarding payment status and billing questions.
• Execute special, non-standard vendor invoices or payment requests
• Provide surge support during the peak summer season, including administrative assistance

Inventory Management

• Manage Inventory Record Processes:
  • Track inventory receipts, transfers, adjustments, and usage.
  • Coordinate with warehouse staff to ensure proper documentation of incoming and outgoing products.
  • Maintain accurate inventory records within the inventory/accounting system.
  • Perform regular inventory reconciliations between physical counts and system records.
• Assist with periodic physical inventory counts and cycle counting programs.
• Monitor inventory levels and report potential discrepancies.
• Provide inventory valuation reports for accounting and management reviews.
• Execute special, non-standard inventory transaction requests

Process & System Support

• Help maintain accuracy and efficiency in accounting and inventory systems (ERP/Accounting software).
• Identify opportunities to improve processes, internal controls, and data accuracy.
• Assist in implementing new procedures or system improvements related to financial and inventory tracking.

Cross Department Collaboration

• Work closely with sales, customer service, purchasing, and warehouse teams to ensure smooth operational flow.
• Communicate effectively regarding order processing, product receipt, and payment issues.
• Support management with financial and operational insights when needed.

Benefits

• Salary range: $70,000-$80,000

Probationary Term (90 days)

Policy: Each new employee hired will be on probationary status for a period of ninety (90) days and will be paid a rate as agreed upon determined by experience. If the employee's performance proves to be satisfactory to the Company, at the end of the ninety-day period the employee will become a regular employee eligible for all company benefits according to the policies, laws and regulations which govern each benefit. During this period, the employee will have the opportunity to demonstrate proper attitudes, abilities, and skills that he/she may possess and for which the employee was hired. The employee may be dismissed without prior notice or obligation during this period if the employee does not prove satisfactory to the Company.

Benefits After Probationary Term (90 Days):

• ETO (Time can be used for sick days or vacation)
• 60 hours in the first year of employment
• Anthem Medical Insurance (the company pays the employee’s cost minus $1)
• Vision/Dental offered (employee pays premiums)
• Company puts $1,500 annually into an HSA for any employee that takes company medical insurance (this amounts pro-rated the first year)

Benefits After 1 year:

ETO

• 120 hours of ETO per year from 1-10 years
• 160 hours of ETO per year from 11-24 years
• 200 hours of ETO per year 25 years of more

Additional Benefits not based on a set time period:

Time Off:

• Corporate holidays with paid time off including 2 weeks over Christmas/New Years Corporate

o Holidays - New Year's Day, Good Friday, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas

• Company Cell Phone
• 401k with company match up to 4% (Must be 21 years old)
• Bereavement Pay
• Short Term Disability
• Life Insurance on Employee ($20,000 paid by the employer)
• Accidental Death & Dismemberment on the employee ($20,000 paid by the employer)
• Paid Parental Leave

**For full-time employees that have been employed for at least 12 months.

Key Skills

• Strong organizational and record-keeping skills
• High attention to detail and accuracy
• Proficiency in accounting or ERP software
• Ability to analyze reports and identify discrepancies
• Strong communication and problem-solving abilities
• Understanding of accounting principles related to AR, AP, and inventory

Preferred Qualifications

• CPA License or working towards one
• Experience with inventory accounting
• ·Experience in a warehouse, manufacturing, distribution, or field-service environment

Required Qualifications

• Associate or bachelor’s degree in accounting, Finance, Business, or related field (or equivalent experience
• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, inventory control, or related roles
• Experience using accounting or ERP software
• Strong proficiency with Microsoft excel