Human Resources Assistant

Human Resources Assistant

Cornerstone Family Healthcare is actively recruiting for a Human Resources Assistant to join our growing team in Cornwall, NY.

RATE OF PAY: $23.00 per hour

WORK LOCATION: Cornwall, NY

STATUS: Full-Time

Schedule: Monday-Friday 9AM-5PM

CORNERSTONE'S MISSION:

Cornerstone Family Healthcare is a non-profit Federally Qualified Health Center with a mission to provide high quality, comprehensive, primary and preventative health care services in an environment of caring, dignity and respect to all people regardless of their ability to pay. For more than fifty years, Cornerstone has been responsive to meeting the needs of the communities in which we serve with a continued emphasis on the underserved and those without access to health care regardless of race, economic status, age, sex, sexual orientation or disability.

General Purpose:

The Human Resources Assistant provides administrative and operational support across key Human Resources functions, with a primary focus on recruitment, candidate management, and coordination of Cornerstone's residency, internship, and volunteer programs.

Description of Duties:

Recruitment & Talent Acquisition:

• Support and coordinate full-cycle recruitment activities.
• Actively recruit and source qualified candidates for designated positions as assigned by the Recruiting Manager.
• Maintain timely and professional communication with candidates throughout the recruitment process.
• Conduct employment reference checks.
• When needed, assist with background screening, pre-employment requirements, and onboarding responsibilities.
• Provide administrative support for recruitment events, career fairs, and other talent acquisition initiatives.
• New employee check-in's

Residency, Internship, and Volunteer Program Oversight:

• Coordinate Cornerstone's residency, internship, and volunteer programs, serving as the primary point of contact for applicants, participants, educational institutions, residency programs, and internal departments.
• Manage inquiries and placement requests and required documentation.
• Coordinate placement approvals and communicate with department leaders regarding availability, eligibility, and program requirements.
• Ensure required documentation such as school agreements, insurance certificates, onboarding, and orientation documents are completed before participants begin their assignments, in accordance with Cornerstone policies and applicable requirements.
• Maintain accurate participant records.
• Monitor participant status and track required documentation throughout the placement period.

Credentialing & Privileging:

• Assist the HR Generalist with the credentialing and privileging process for designated clinical staff.
• Ensure applicable employees are initially credentialed and recredentialed prior to their expiration.
• Coordinate primary source verifications and follow up on outstanding documentation or expiring credentials, i.e., licensure, DEA, BLS, infection control, Boards, certifications, etc.
• Escalate discrepancies, missing documentation, and compliance concerns to the appropriate HR team member

Additional Responsibilities:

• Serves as back-up in facilitating in-person new hire orientation.
• Process employment verification requests and respond to inquiries in accordance with established Cornerstone policies.
• Assist with employment-related documentation and personnel file maintenance.
• Assist with onboarding and offboarding administrative duties, including tracking required paperwork and coordinating outstanding items.
• Provide general administrative support to the HR department, including document preparation, filing, data entry, scheduling, and correspondence.
• Assist with special projects and other HR initiatives as assigned.
• Attend and participate in monthly department, All Staff and other required meetings.
• Be familiar with Cornerstone Family Healthcare policies and procedures and the Employee Handbook.
• Maintain confidentiality of all aspects of Cornerstone Family Healthcare including, but not limited to, patient confidentiality, financials, and employee relations.
• Perform other related duties as assigned

Requirements:

• High School Diploma or Equivalent
• Associate degree in HR, Business Administration, or a related field preferred
• Minimum 1-3 years administrative support experience (preferably in HR)
• Experience with applicant tracking systems and HR Information systems preferred
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Effective verbal and written communication skills.
• Strong interpersonal skills and the ability to interact professionally with candidates, employees, managers, educational institutions, and external partners.
• Ability to handle confidential information with discretion and maintain appropriate boundaries.
• Experience with Microsoft Office