Sr. Accounting Specialist

Job Description

Job Description

Position Summary
The Senior Accounting Specialist is 75-80% accounts payable with some staff accountant responsibilities. This position will provide full-cycle accounts payable support while applying general accounting knowledge to financial reporting, month-end close activities and compliance with company policies and accounting standards. Tasks will be completed with excellent attention-to-details to support the current operations and growth of our organization. The candidate must produce high-quality work while maintaining a professional attitude, possessing extreme attention to detail, having an internal control mindsight, and the highest degree of integrity. Excellent customer service skills are a must for this position.

Essential Functions

• Performs full cycle accounts payable functions including Purchase Order 3-way matching, general ledger coding, required approvals and coding for non-Purchase Order invoices and processing vendor invoices for payment with accuracy and consistency while ensuring compliance with accounts payable internal control, policies, and procedures.
• Maintains timely entry of all vendor invoices (within 24 hours).
• Responds to all accounts payable related inquiries and works to resolve outstanding issues.
• Manage, investigate, and resolve vendor payment discrepancies and invoice coding variances while collaborating with vendors and internal stakeholders as needed.
• Prepare month-end close AP accruals. 
• Assist with 1099 filings and maintains proper vendor records.
• Assist with month-end, quarter-end, and year-end closing processes.
• Prepare journal entries to the general ledger.
• Prepare accruals, prepaid expense schedules, and fixed asset reconciliations.
• Perform monthly Balance Sheet account reconciliations and resolve discrepancies in a timely manner.
• Review financial transactions for proper coding and account allocation.
• Support internal and external audits by providing requested documentation and explanations.
• Prepare ad hoc financial reports and analyses for management. 
• Ensure compliance with company policies, internal controls, and Generally Accepted Accounting Principles (GAAP).
• Identify opportunities for process improvements and increased efficiency within accounting operations.

Key Relationships:

• This role will be collaborating with Supply Chain, warehouse staff, and analytical staff.

Travel requirements :

• n/a

Education and Experience

• BA/BS in Accounting, Finance, Business, or equivalent education/experience.
• 5-7 years of Accounts Payable experience, in the pharmaceutical industry preferred.
• Knowledge of general accounting principles, general mathematics skills, regulatory standards and compliance requirements.
• High degree of accuracy, attention to detail and confidentiality.
• Accurate data entry with high speed and efficiency.
• Excellent analytical, problem-solving and decision-making skills.
• Effective verbal, time-management, listening and written communication skills.
• Operate with a sense of urgency and ability to meet deadlines.
• Ability to work independently and as a team member.

Knowledge, Skills, and Abilities
TECHNICAL SKILLS

• Highly skilled in Microsoft Office (Word, Excel, PowerPoint), Outlook email and voicemail.
• Advanced Excel skills including PivotTables, VLOOKUP/SUMIF, and data analysis.
• NetSuite and Concur experience preferred.
• Strong General Ledger Knowledge.
• Multi-site with multi-currency knowledge preferred.

COMMUNICATION SKILLS

• Excellent communication skills.
• Ability to listen and respond well to customers, partners and colleagues at all levels of the organization
• Solution driven individual that can understand root cause of issues, recommend solutions, and drive the solution to improve process accuracy.
• Ability to be agile and pivot to address critical issues, when presented.
• Ability to interact with staff from multiple departments.

INTERPERSONNAL AND BEHAVIORAL SKILLS

• Self-starter and self-finisher with high energy level and positive attitude.
• Highly goal and result oriented
• Prioritizes tasks according to business objectives and can pursue several objectives simultaneously
• Ability to organize and work concurrently on several projects, assessing what may differ from project to project.
• Can work independently with a high degree of self-motivation.
• Knows how to obtain support from different collaborators.
• Tackles problems with enthusiasm and curiosity.
• Treats colleagues at all levels with respect.
• Can work independently with a high degree of self-motivation, with the ability to understand and carry out day-to-day responsibilities. Proactively seeks out guidance when needed.
• Ability to work under strict deadlines and balance multiple workload demands.
• Strong attention to detail, accuracy, flexibility, organizational and interpersonal skills, team-oriented and analytical skills.

Physical Demands and Work Environment
While performing the duties of this job, there will be minimal physical demands required for the position.

Other Duties
You may be asked to take on any other responsibilities or tasks that are within your skills and abilities whenever reasonably asked.

Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. The Company is committed to making reasonable adjustments to the workplace to ensure the role is accessible to all candidates, including those with disabilities. To perform the job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

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