Administrative Coordinator

At CEVA Logistics, we believe our people are the driving force behind our success. We are seeking a highly organized, proactive, and professional Administrative Coordinator to support senior leadership while helping create an engaging and collaborative workplace culture. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in delivering exceptional administrative and operational support.

In this role, you will serve as a key partner to leadership, supporting day-to-day operations, coordinating employee engagement initiatives, and managing confidential and high-priority matters with professionalism and discretion.

What You’ll Do

Administrative Support

• Provide high-level administrative and clerical support to the team
• Manage confidential, complex, and sensitive information with discretion and professionalism
• Coordinate calendars, meetings, appointments, conferences, and special events
• Organize catering and logistics for meetings, tours, and campus events
• Prepare presentations, reports, spreadsheets, and business correspondence using Microsoft Office tools
• Maintain organized paper and electronic filing systems to ensure accurate and timely recordkeeping
• Support special projects and additional business initiatives as needed

Front Desk & Employee Engagement

• Serve as the first point of contact for visitors, creating a welcoming and professional experience
• Manage front desk and reception responsibilities in a dynamic, high-energy environment
• Lead and coordinate employee engagement activities and campus-wide events
• Chair the employee involvement team and help foster a positive workplace culture
• Coordinate event supplies, communications, and employee activity calendars

Collaboration & Operational Support

• Partner with internal teams to coordinate resources and support operational priorities
• Help drive departmental goals through teamwork, communication, and a customer-focused mindset
• Adapt to changing priorities while maintaining exceptional attention to detail and organization

What We’re Looking ForEducation & Experience

• High School Diploma or GED required
• Minimum of 3 years of related administrative or office support experience
• Industry experience preferred

Technical Skills

• Advanced proficiency in Microsoft Office Suite, including Excel and PowerPoint
• Comfortable using internet-based and job-specific software applications
• Strong ability to create reports, spreadsheets, charts, presentations, and business documents

Professional Qualities

• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and collaboration skills with a positive, team-oriented attitude
• Demonstrated professionalism, integrity, and ability to maintain confidentiality
• Self-motivated, resourceful, and adaptable with strong problem-solving capabilities

Why Join CEVA Logistics?

At CEVA, we are committed to creating an environment where employees feel valued, supported, and empowered to grow. We foster a culture of recognition, collaboration, and continuous development.

What We Offer

• Competitive Paid Time Off
• Comprehensive health benefits
• 401(k) program
• Employee discounts on retail, travel, fitness memberships, hospitality, and more
• Pet insurance options
• Career growth and advancement opportunities within a global organization

Whether you’re looking to continue growing within your current career path or explore new opportunities across our organization, CEVA provides the support and resources to help you succeed.