Legal Coordinator

Job Description

Job Title: Legal Coordinator

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Industry: Legal

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Location: Chicago, IL (Downtown)

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Assignment Type: Contract (3–6 Months)

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Pay: $35–$40 per hour

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Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM | 35 hours per week | Hybrid (3 days onsite, 2 days remote)

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Benefits: This position is eligible for medical, dental, vision, and 401(k).

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About The Company:

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Our client is a well-established, highly respected professional services organization with a strong national and international presence. Known for its collaborative culture and commitment to exceptional client service, the organization offers a fast-paced, professional environment where employees work closely with experienced legal and administrative teams.

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Job Description:

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Addison Group is seeking a detail-oriented Legal Coordinator to support the billing and financial administration functions of a leading professional services organization in downtown Chicago. This individual will manage billing activities for an assigned group of attorneys and clients, ensuring invoices are processed accurately, financial records are maintained, and outstanding billing matters are resolved efficiently.

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Key Responsibilities:

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• Support the preparation of accrual reports, audit documentation, and period-end financial information.
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• Maintain detailed records of billing procedures, client preferences, deadlines, and account requirements.
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• Partner with attorneys, administrative staff, and finance teams to ensure billing processes run smoothly and efficiently.
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• Identify opportunities to improve billing accuracy, streamline workflows, and enhance overall client service.
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• Oversee billing processes for an assigned group of attorneys and clients, ensuring accuracy and timely completion.
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• Prepare, review, and distribute client invoices in accordance with established billing guidelines, negotiated rates, and client-specific agreements.
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• Generate preliminary billing statements and coordinate necessary adjustments with attorneys and administrative teams.
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• Process electronic invoices and verify that all supporting documentation meets client requirements.
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• Track outstanding unbilled time and expenses, proactively addressing aging balances and unresolved billing matters.
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• Collaborate with attorneys and internal departments to research billing discrepancies and recommend appropriate resolutions.
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• Review partial payments, outstanding receivables, and unapplied funds to maintain accurate client accounts.
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• Respond to inquiries regarding invoice details, account balances, billing adjustments, and financial transactions.
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• Prepare financial reports, billing summaries, and reconciliations using Excel and internal reporting systems.
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• Assist with time-entry corrections, expense allocations, and transfers between client matters.
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• Coordinate requests for alternative billing arrangements with appropriate internal stakeholders.
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Qualifications:

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Required:

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• Minimum of 2 years of experience in legal billing, professional services billing, or a related financial administrative role.
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• Previous experience supporting attorneys, consultants, or other professional services teams.
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• Hands-on experience preparing client invoices, managing billing records, and resolving billing discrepancies.
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• Familiarity with timekeeping and billing platforms such as Elite, 3E, Aderant, or comparable software.
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• Strong proficiency in Microsoft Excel and the ability to work with financial reports and billing data.
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• Excellent organizational skills with a high level of accuracy and attention to detail.
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• Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, and internal teams.
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• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
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• Strong analytical and problem-solving skills with the ability to investigate and resolve billing issues independently.
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• Collaborative mindset, strong customer service skills, and a proactive approach to supporting team needs.
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Perks:

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• Hybrid Work Schedule: Enjoy the flexibility of working remotely 2 days per week.
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• Professional Environment: Gain experience supporting a sophisticated legal and professional services team.
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• Collaborative Culture: Work closely with attorneys, billing professionals, and administrative colleagues.
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• Valuable Industry Experience: Further develop expertise in legal billing, financial reporting, and client account management.
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Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.