Admin Manager

Job Description

Job Description

1. Administrative Support

• Manage daily administrative tasks including emails, phone calls, scheduling, and correspondence
• Prepare, review, and organize documents, reports, contracts, and records
• Maintain accurate digital and physical filing systems
• Support executives or project managers with calendar coordination and meeting preparation
• Draft professional emails, letters, and internal communications

2. Logistics & Operations Coordination

• Coordinate logistics activities including scheduling, deliveries, pickups, and material tracking
• Liaise with vendors, suppliers, freight carriers, and service providers
• Monitor shipment status, resolve delays, and communicate updates to stakeholders
• Maintain logistics documentation (invoices, bills of lading, packing lists, delivery confirmations)
• Assist in inventory tracking and reconciliation

3. Planning & Scheduling

• Assist with project timelines, task tracking, and follow-ups
• Coordinate internal and external meetings related to logistics and operations
• Ensure deadlines are met by proactively tracking action items
• Support workflow optimization and process improvements

4. Data Entry & Reporting

• Enter and maintain accurate data in company systems (logistics, accounting, or project management software)
• Prepare weekly or monthly operational and logistics reports
• Track expenses related to logistics, shipping, and administration
• Support budgeting and cost-control efforts

5. Vendor & Client Communication

• Act as a point of contact for vendors, suppliers, and clients regarding logistics and administrative matters
• Request quotes, compare pricing, and assist with purchase orders
• Follow up on outstanding issues, deliveries, or documentation
• Maintain professional relationships to support smooth operations

6. Compliance & Documentation

• Ensure logistics and administrative activities comply with company policies and applicable regulations
• Maintain accurate records for audits and internal reviews
• Support contract administration and document control

7. General Office & Operational Support

• Assist with onboarding paperwork and internal coordination
• Support office operations and special projects as assigned
• Identify inefficiencies and recommend improvements in administrative and logistics processes

Construction company

Company Description

Construction company