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Admin Manager

Botero Homes LLC

Job Description

Job Description

1. Administrative Support

  • Manage daily administrative tasks including emails, phone calls, scheduling, and correspondence
  • Prepare, review, and organize documents, reports, contracts, and records
  • Maintain accurate digital and physical filing systems
  • Support executives or project managers with calendar coordination and meeting preparation
  • Draft professional emails, letters, and internal communications

2. Logistics & Operations Coordination

  • Coordinate logistics activities including scheduling, deliveries, pickups, and material tracking
  • Liaise with vendors, suppliers, freight carriers, and service providers
  • Monitor shipment status, resolve delays, and communicate updates to stakeholders
  • Maintain logistics documentation (invoices, bills of lading, packing lists, delivery confirmations)
  • Assist in inventory tracking and reconciliation

3. Planning & Scheduling

  • Assist with project timelines, task tracking, and follow-ups
  • Coordinate internal and external meetings related to logistics and operations
  • Ensure deadlines are met by proactively tracking action items
  • Support workflow optimization and process improvements

4. Data Entry & Reporting

  • Enter and maintain accurate data in company systems (logistics, accounting, or project management software)
  • Prepare weekly or monthly operational and logistics reports
  • Track expenses related to logistics, shipping, and administration
  • Support budgeting and cost-control efforts

5. Vendor & Client Communication

  • Act as a point of contact for vendors, suppliers, and clients regarding logistics and administrative matters
  • Request quotes, compare pricing, and assist with purchase orders
  • Follow up on outstanding issues, deliveries, or documentation
  • Maintain professional relationships to support smooth operations

6. Compliance & Documentation

  • Ensure logistics and administrative activities comply with company policies and applicable regulations
  • Maintain accurate records for audits and internal reviews
  • Support contract administration and document control

7. General Office & Operational Support

  • Assist with onboarding paperwork and internal coordination
  • Support office operations and special projects as assigned
  • Identify inefficiencies and recommend improvements in administrative and logistics processes
Company Description

Construction company

Company Description

Construction company

Vacancy posted 29 days ago
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