Accounting Specialist

The Accounting Specialist supports Central Oklahoma Habitat for Humanity’s Finance team by managing accounts payable, credit card, and payroll processes; ensuring timely, accurate invoice payments; and supporting month-end close, budgeting, and audit readiness across the finance function. This role advances Central Oklahoma Habitat for Humanity’s mission to put God’s love into action by bringing people together to build homes, communities, and hope, and our vision of a world where everyone has a decent place to live. What You’ll Do The Accounting Specialist supports Central Oklahoma Habitat for Humanity’s Finance team by managing accounts payable, credit card, and payroll processes; ensuring timely, accurate invoice payments; and supporting month-end close, budgeting, and audit readiness across the finance function. This role advances Central Oklahoma Habitat for Humanity’s mission to put God’s love into action by bringing people together to build homes, communities, and hope, and our vision of a world where everyone has a decent place to live. Invoice Processing: Review, verify, and process incoming invoices for accuracy, proper coding, and approval; enter invoices into the accounting system and ensure timely payment per vendor terms, including recurring payments and utilities. Payment Processing: Prepare and process weekly check runs, ACH payments, and wire transfers, ensuring proper documentation and authorization for all payments; create and submit positive pay files to the bank. Reporting & Reconciliation: Run and reconcile accounts payable reports to the general ledger, including check and payment reports and aging reports, and proactively address overdue balances. Credit Card Management: Reconcile monthly corporate credit card statements to receipts and general ledger entries and manage company credit card accounts, including issuing cards, monitoring spending limits, and resolving discrepancies. Budgeting: Assist the CFO in preparing the next year’s annual budget. Payroll Support: Participate in the payroll process, verifying employee data and supporting accurate, timely payroll runs. Month-End Close: Support timely month-end closing processes, including journal entries and accruals related to accounts payable, and prepare accounts payable reports for management review. Vendor Relations: Communicate with vendors to resolve discrepancies, answer questions, and provide payment status updates; maintain vendor files, including W-9 forms and other required documentation. Compliance & Recordkeeping: Ensure compliance with organizational policies and legal and regulatory requirements; maintain organized, up-to-date physical and electronic accounts payable records. Grant & Audit Support: Support grant reporting and compliance, including check copies, invoices, and canceled checks; prepare year-end 1099 forms for vendors and assist with year-end audit requests from external auditors. Purchasing & Inventory Coordination: Partner with the Purchasing Manager to align purchase orders, receiving documentation, and vendor terms with accounts payable processing and to maintain accurate construction inventory records. Property & Asset Administration: Reconcile property tax records to properties owned by the organization and monitor and manage construction cellphones and other wireless devices. HFHI Reporting: Prepare quarterly production reports for Habitat for Humanity International. Team Collaboration: Work closely with the Finance team and other departments to support organizational goals and participate in process-improvement initiatives to streamline accounts payable operations. What You’ll Bring to the Table Strong attention to detail and accuracy when processing financial information, including accounts payable, vendor, and inventory records. Solid working knowledge of intercompany accounting. Solid working knowledge of payroll processes. Proficiency with accounting software and Microsoft Office, particularly Excel. Excellent organizational and time-management skills, with the ability to prioritize competing tasks and deadlines effectively. Strong communication and interpersonal skills, with the ability to collaborate effectively with team members, vendors, and the Purchasing Manager. Discretion in handling sensitive and confidential information. Comfort maintaining and processing a large volume of paper and electronic invoices and documents. Capable of working independently and as part of a team in a fast-paced environment. Commitment to the mission and core values of Central Oklahoma Habitat for Humanity. Your Education and Experience Associate degree in accounting, finance, or a related field preferred; equivalent work experience considered. Minimum of five years of experience in accounts payable or a similar finance role. Proficient with accounting software and Microsoft Office, particularly Excel, in a professional accounts payable role. Skilled in maintaining and handling a high volume of invoices and vendor documentation. Nonprofit or affordable housing background a plus. Exposure to construction accounts payable a plus. Familiarity with corporate credit card administration and budget preparation a plus. Position Type/Expected Hours of Work Full-time, salaried, exempt role based in Oklahoma City. Standard business hours are Monday-Friday, with occasional flexibility required to meet month-end close, reporting, and audit deadlines. EEO Statement Central Oklahoma Habitat for Humanity provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, pregnancy, military and veteran status, age, physical or mental disability, genetic characteristics, or any other status protected by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Harassment based on any protected characteristic is prohibited. #J-18808-Ljbffr