Financial Services Analyst - Physics

Apply for Job Job ID 86825
Location Main Campus-Berkeley
Full/Part Time Full Time
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About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

Physics is the largest department in the L&S Division of Mathematical and Physical Sciences. It is ranked as one of the top physics departments in the world, with excellence in research, teaching, and service to the community all highly valued. The department has 80 ladder and active emeriti faculty, 60 career and casual staff, and 300 lecturers, teaching assistants, readers, research personnel, postdocs, fellowship recipients, and visiting scholars. It enrolls 250 graduate students, 250 undergraduate majors, and over 7,000 students in its courses, many with laboratory sections. Its faculty fully participates in teaching and administration and conducts world-class research in campus, local, national, and international laboratories and sites; research activities require active financial arrangements with organizations such as Lawrence Berkeley National Lab. Physics manages 3 distinct campus buildings in its facilities complex with 240,000 assignable square feet, and it also houses and provides services to several research centers, the Physics Library, and multiple research Laboratories with varying physical environments.

The Financial Services Analyst is responsible for processing and servicing a variety of operational, personnel, and financial transactions and services. Includes cashiering, payroll, accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting. Reporting to the Director of Finance and Operations, this position operates with a high degree of independence and provides in-depth guidance and interpretation of the Department, College, and University policies and procedures.

The Financial Services Analyst oversees the day-to-day financial operations of the department, including purchasing, accounts payable, recharges, travel and entertainment, and supply chain transactions. In addition, manages specific high level academic events.

Application Review Date

The First Review Date for this job is: June 25, 2026 - Open Until Filled

Responsibilities

• Applies professional financial and accounting principles to perform moderately complex financial analyses, including researching discrepancies, reviewing tax implications, and ensuring compliance with external regulations and internal policies.
• Performs day-to-day general accounting activities and ensures financial operations are processed accurately and efficiently in compliance with campus policies and procedures. Supports financial processing functions, including: Accounts Payable, Accounts Receivable, Travel and Entertainment reimbursements, Gift Accounting, Deposit and Collections, and Recharge and Chargeback transactions. Advises and assists faculty, lecturers, staff, and students with all reimbursement types and processing through campus systems.
• Researches and resolves vendor and disbursement-related issues while coordinating with campus partners, staff, and external vendors. Serves as a resource to faculty and staff on financial processes, reimbursements, and campus financial systems.
• Oversees and supports Purchasing Card activity and manages the invoice process for Faculty Club accounts.
• Monitors telephone and IST charges and ensures departmental equipment is properly entered into BETS inventory records. Manages and tracks departmental software licenses.
• Assists with the development, maintenance, and reporting of operational budgets and budget request processes.
• Researches, gathers, analyzes, and summarizes financial and operational information from multiple sources for reporting and planning purposes.
• Equipment Custodianship and Inventory Management: Serves as Departmental Equipment Custodian with responsibility for maintaining accurate equipment inventory records, tracking acquisitions and disposals, and ensuring compliance with audit requirements. Responds to routine audit requests and maintains ongoing inventory documentation. Escalates complex audit or compliance issues as needed.
• Prepares financial reports, analyses, and summaries of transactions for management review and decision-making. Assists with evaluations of current and proposed services, budgets, and operational needs.
• Serves as liaison for the department with Berkeley Regional Services (BRS). Duties include facilitating interaction with faculty and BRS representatives/systems, tracking and investigating payments and transactions. Tracks, researches, and resolves payment and transaction issues with BRS.
• Utilizes the CalAnswers reporting system to generate financial and operational reports. Prepares financial statements and responds to follow-up questions from faculty, staff, and management. Interprets financial procedures, reports, and records for department managers, faculty, and staff.
• Assists in the coordination of academic events and high-level departmental visits by managing logistical details, including scheduling, itineraries, and coordination of travel and entertainment arrangements. Supports the execution of established processes for departmental events and visitor programs.
• Participates in audits of internal records and processes and prepares recommendations for changes as needed. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
• In coordination with BPIE Coordinator, makes venue and field trip reservations, researches vendors, processes payments in BearBuy, orders supplies, and processes reimbursements and general all administrative support for the program as needed in support of our BPIE/BETA Physics program.
• Other duties as assigned.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Must be proficient in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Broad knowledge of campus processes, protocols and procedures with a focus on budget, procurement, travel, receiving and fund management.
• Broad knowledge of common campus-specific and other computer application programs (BFS, BearBuy, CalAnswers, T&E).
• Requires ability to present information in a clear and concise manner both in writing and verbally.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
• Skills to provide coaching and mentoring to support faculty support staff.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $34.01 to $39.07 hourly; the full salary range for this title (FINANCIAL SVC ANL 2 CX) is $34.01 to $49.56 hourly. This is a 100% FTE career position eligible for full benefits. This position is FLSA Non-exempt and paid biweekly.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct Disclosure

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.