Administrative Assistant

City Clerk's Office Part-Time Position

Under general supervision, performs a wide variety of general and routine clerical duties and/or operational support duties in support of an assigned function; assists the public with interpreting departmental policies, complaints, and questions; prepares a variety of correspondence, reports, and other documents; operates a wide variety of office equipment and performs other duties as assigned.

Ideal candidates are highly organized, detail-oriented professionals who thrive in a fast-paced public-sector environment and take pride in delivering exceptional customer service. They possess excellent written and verbal communication skills, exercise sound judgment, and demonstrate the highest level of professionalism, confidentiality, and integrity when working with elected officials, City staff, and members of the public.

Duties and responsibilities include but are not limited to:

• Performing a variety of clerical duties in support of an assigned function
• Screening calls and visitors; assisting with questions related to departmental functions
• Responding to public inquiries in a courteous manner; providing proper documents and resource references as required
• Preparing a variety of documents including letters, memos, agenda materials, financial reports, minutes, mail lists, logs, reports, or other materials
• Scheduling meetings, appointments, conferences, and seminars; reserving conference rooms; maintaining calendars
• Monitoring and purchasing office supplies, office equipment, copier and breakroom supplies; preparing demands for payments and submitting service and purchase order requests
• Maintaining record systems; entering or extracting information on or from records; filing documents, pulling and preparing information
• Compiling information, data, and materials, and assisting in the preparation of a variety of narrative, financial, and statistical reports
• Applying departmental policies and procedures in determining completeness of applications, records, and reports
• Contacting public and outside agencies to acquire and provide information
• Acting as a liaison with vendors and others
• Performing other duties as required

Minimum requirements include:

• Possession of a high school diploma or equivalent with some coursework in business practices, computer applications, or other related field
• One (1) year of progressively responsible clerical and administrative work experience with considerable contact with the public
• Possession of a valid Class "C," California Driver's License is required

Pre-employment requirements include a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. The position has a probationary period.

Application process: Please submit your online application through the City of Artesia website. If you do not meet the minimum qualifications as stated, you are required to upload and attach a request for equivalency consideration statement to your application. A complete application is required for consideration. Please be advised that incomplete applications will be rejected.